Provincial Administrator

Lesaka Technologies; Mbombela (Nelspruit); On-site; ZAR 180,000 - 240,000; Full time

Job summary

Lesaka Technologies is seeking a dedicated administrative support professional to assist the Provincial Head in Mbombela. The role focuses on ensuring operational efficiency, maintaining premises, and managing administrative tasks, including liaison with vendors and the finance team.

The ideal candidate will have 2–4 years of basic administration experience, be highly organized, and proficient in MS Word, Excel, and Outlook. This on-site position requires strong communication and reliability.

Qualifications

• Minimum 2–4 years of basic administration experience.
• Proficient in MS Word, Excel and Outlook.
• Strong communication and organizational skills.

Responsibilities

• Attends Provincial meetings and updates meeting minutes.
• Filters reports from head office and monitors feedback to ensure deadlines are met.
• Ensures refreshments and consumables are ordered.
• Updates the Distribution List on the Global Address Book/List.
• Controls and updates internal telephone lists.
• Coordinates booking of boardrooms and facilities and invitations to clients for events.
• Coordinates arrangements for functions and recovers payment for facilities.
• Ensures stationery is ordered and distributed.
• Monitors and manages stock control team.
• Focuses on cost containment and continual improvement of cost/revenue ratio.
• Monitors expenditure and recoveries against budget for cost savings.
• Provides input into budgets for capital expenditure and operating income/expense.
• Maintains and submits staff expense claims.
• Co-ordinates telecom recoveries and ensures personal calls are charged back.
• Liaises with external vendors to ensure service quality.
• Liaises with Financial Shared Services for payments/expenses.
• Maintains and updates the payment register.
• Ensures premises readiness and housekeeping.
• Reports incidents and logs non-functioning equipment.
• Manages staff confidential files and leave schedules.
• Ensures HR information is up to date and staff records are maintained.
• Co-ordinates corporate wear fittings.

Skills

Communication

Organization

Time management

Education

Grade 12

Relevant tertiary education

Tools

MS Word

Excel

Outlook Express

Job description

Job purpose

• To provide and efficient and a technically proficient administrative support function to the Provincial Head
• To support the Provincial Head by enabling operational effectiveness of the Province
• To perform routine compliance and administrative tasks (e.g. physical security of the premises and assets, monitoring and administration of premises and physical infrastructure)

Key responsibilities

• Attends Provincial meetings and updates meeting minutes
• Filters reports from head office and monitors feedback to ensure deadlines are met
• Ensures that sufficient refreshments and consumables are ordered.
• Updates the Distribution List on the Global Address Book/List.
• Controls and updates internal telephone lists.
• Co-ordinates the booking of boardrooms and facilities, and invitations to clients for events.
• Co-ordinates arrangements for functions, sets up the facilities required and recover payment for facilities.
• Ensures that stationery (including welcome packs, promotional items and business cards) are ordered and distributed.
• Monitors and manages stock control team.
• Ensures staff are appropriately reflected on the organisation structure for distribution of work items to the correct staff/teams Cost Structure
• Focuses on operational initiatives within the relevant Province to contain costs within agreed budgets to influence a continual improvement in the cost/revenue ratio and thereby sustain long-term profit growth
• Monitors expenditure and recoveries against budget with emphasis on the containment of controllable costs, and explores opportunities for cost savings
• Provides input into controllable costs through involvement in the preparation and compilation of budgets with regard to capital expenditure, operating income and expenditure
• Maintains and submits staff expense claims.
• Co-ordinates telecom recoveries by ensuring that all telephone costs pertaining to personal calls are recovered on a monthly basis.
• Liaises with external vendors (e.g., Dimension Data, Metro file, etc.) to ensure an effective and efficient service is received.
• Liaises with the Financial Shared Services (FSS) to ensure that payments and expenses are handled effectively and efficiently.
• Maintains and updates the payment register

Infrastructure and Asset Management

• Ensures overall operational readiness and efficiency of the Province
• Ensures that premises are maintained in terms of housekeeping and general upkeep
• Reports incidents when necessary (e.g., carpets, wallpaper, lighting, roof leaks, etc.) and ensures that these are attended to
• Logs incidents for non-functioning equipment (fax, photocopier, etc.) via OPS Connect and ensures that these are attended to

Staff Administration

• Responsible for housing and control of staff confidential files.
• Co-ordinates the leave schedule for the Province in conjunction with the Provincial Head to ensure optimal resource allocation.
• Extracts the overdue leave report for the Province and advises the respective line manager to ensure that direct reports take compulsory leave.
• Acts as a central point of contact for the required returns and requests for Human Resources information.
• Ensures that the relevant posters are displayed in terms of Labour Law requirements (e.g., the Basic Conditions of Employment, etc.).
• Ensures that the administration regarding staff changes (e.g., Personnel Record Update / PRUs) is actioned for the relevant department.
• Facilitates the completion of necessary documents relating to staff appointments, transfers, resignations and personal computers (PC) licences.
• Provides general support to staff regarding Employee Self-Service (ESS) and medical aid issues.
• Maintains staff records.
• Co-ordinates corporate wear fittings

Key performance measure

• Provincial staff feedback
• Costs control/decreased operating costs for events / stationery / office supplies/travel, etc. Quality and efficiency of general office accounting and reporting processes

Competencies and Behaviours required

Qualifications and Experience

• Grade 12
• Relevant tertiary education
• Minimum 2- 4 years basic administration skills

Knowledge, Skills & Abilities Required

PC Literate (Microsoft Word, Windows) MS Word, Excel, Outlook Express

Essential requirements

• Must be figure orientated
• Ability to communicate effectively verbally and in writing
• Must be reliable, trustworthy, and honest
• Be in possession of a valid South African Credit Card driver’s license free of endorsements