Administration Clerk: Losses And Claims

EdUpStairs; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

EdUpStairs in Pretoria is seeking a diligent administrative clerk. The role requires a Grade 12 certificate and offers no prior experience. You will apply basic accounting knowledge, clerical duties, data capture, and computer literacy to support daily operations.

You will handle claims administration, maintain records, liaise with stakeholders, and provide routine financial support. Strong verbal and written communication, planning, and teamwork are essential to succeed in this position.

Qualifications

• Grade 12 certificate (minimum qualification).
• No experience required.
• Knowledge of basic accounting principles.
• Knowledge of clerical duties and data capture.
• Ability to operate a computer and collect statistics.
• Understanding of the Public Service legislative framework.
• Knowledge of working procedures in the working environment.
• Good verbal and written communication skills.
• Planning and organisation skills; computer literacy.
• Interpersonal relations.
• Flexibility and ability to work within a team.

Responsibilities

• Administration of losses and claims.
• Conduct compliance review on losses and claims invoices.
• Ensure cases files are opened, labelled correctly and with supporting documents.
• Conduct investigations of losses and claims by liaising with different stakeholders.
• Follow-up timeously on any outstanding information.
• Compile memos to Legal Services to obtain a legal opinion.
• Maintain and update registers for losses and claims.
• Clearing of suspense account.
• Compile journals to clear the Damage Vehicle Suspense Account.
• Prepare reconciliation of processed journals to Losses & Claims Registers for accuracy and completeness.
• Provide personnel administration clerical support services within the component.
• Perform leave administration for component.
• Serve as Local Transport Control Officer.
• Provide financial administration support services in the component.
• Capture and update expenditure in the component.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval.
• Handle telephone accounts and petty cash for the component.

Skills

Verbal comm

Written comm

Planning

Computer literacy

Interpersonal

Teamwork

Flexibility

Education

Grade 12 certificate

Job description

Applicant must be in possession of a Grade 12 certificate. No experience required.
Job related knowledge: Knowledge of basic accounting principles.
Knowledge of clerical duties, practices as well as the ability to capture data, operate a computer and collecting statistics.
Knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of working procedures in terms of the working environment.
Job related skills: Good verbal and written communication skills.
Planning and organisation skills, Computer literacy.
Interpersonal relations.
Flexibility and Ability to work within a team.

Duties

Administration of losses and claims.
Conduct compliance review on losses and claims invoices.
Ensure cases files are opened, labelled correctly and with supporting documents.
Conduct investigations of losses and claims by liaising with different stakeholders.
Follow-up timeously on any outstanding information.
Compile memos to Legal Services to obtain a legal opinion.
Maintain and update registers for losses and claims.
Clearing of suspense account.
Compile journals to clear the Damage Vehicle Suspense Account.
Prepare reconciliation of processed journals to Losses & Claims Registers for accuracy and completeness.
Provide personnel administration clerical support services within the component.
Perform leave administration for component.
Serve as Local Transport Control Officer.
Provide financial administration support services in the component.
Capture and update expenditure in the component.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.