Administration Clerk

EdUpStairs; Zwelitsha, Butterworth, Mthatha, Gqeberha; On-site; ZAR 214,000 - 261,000; Full time

Job summary

EdUpStairs is seeking a competent administrative support professional in the Eastern Cape region. The role focuses on handling core administrative duties, managing emails and records, and compiling data relevant to the department’s operations.

The post requires Grade 12, English plus another official language, and solid MS Office skills. The successful candidate will demonstrate independence, professionalism and the ability to work under pressure with accuracy and reliability.

Qualifications

• Grade 12 / Senior Certificate or equivalent (NQF 4).
• Proficient in MS Word, Excel, PowerPoint and Outlook.
• Fluent in English and at least one other official language.
• Citizen of the Republic of South Africa; documentary proof required at interview.
• General computer literacy and office software proficiency.
• Strong planning, organizing and problem-solving abilities.
• Independence, professionalism and credible conduct.
• Willing to work under pressure and extended hours.
• Relevant courses in the field are an advantage.

Responsibilities

• Perform administrative functions relevant to the component or unit.
• Maintain proper control over emails and files.
• Keep accurate records for the component.
• Take minutes at meetings and monitor data bases.
• Compile and monitor databases related to core functions.

Skills

Verbal communication

Written communication

Interpersonal skills

Problem-solving

Planning and organizing

Customer orientation

Work under pressure

Education

Grade 12 / Senior Certificate

NQF 4 equivalent

Tools

MS Word

MS Excel

MS Office

MS PowerPoint

Outlook

Job description

Eastern Cape Department of Community Safety

Government sphere Provincial administration

Province Eastern Cape

PHO (Zwelitsha): POC MIC and Support (X1 Post); Amathole DOCC (X1 Post); OR Tambo DOCC (X1 Post); Nelson Mandela Bay DOCC (X1 Post)

Reference number EC1/26OC; EC2/26OC; EC3/26OC; EC4/26OC

R237 453 per annum (Level 05)

Requirements

• Applicants must display competency in the core functions of the post.
• Be proficient in at least English and one other official language.
• Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview.
• Be in possession of Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF level 4 as recognized by SAQA).
• Relevant courses in the field of post will serve as an added advantage.
• Knowledge, Skills & Competencies: General computer literacy skills (MS Word, MS Excel, MS Office, MS PowerPoint and Outlook).
• Demonstrate competency in acting independently, professionally, accountable and with credibility.
• Good verbal and written communication skills.
• Sound planning, organizing, administrative and problem-solving skills.
• Strong interpersonal skills.
• Customer focus and responsiveness.
• Be willing to work under pressure and extended hours.

Key duties and responsibilities

• Ensure Administrative functions relevant to the core functions of the Component / Station / Unit.
• Ensure proper control over e-mails and files.
• Ensure accurate record keeping at the Component.
• Compilation of minutes at meetings.
• Compile and monitor data bases relevant to the core functions of the Component.

Enquiries

Captain Du Randt Tel No: [phone] / 7245 / 7161

Government vacancies may require a completed Z83 form. Always follow the documents and submission instructions in the vacancy advertisement.