ADMINISTRATION CLERK

Department of Health; Trompsburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A government health department in Free State seeks an administrative assistant to handle patient administration tasks. Ideal candidates should possess Grade 12 with no experience or Grade 10 with some background in patient administration. Responsibilities include managing patient data and compliance with internal guidelines. The role requires strong computer skills, the ability to work under pressure, and readiness for shifts, including nights. Applications must be submitted online by 31-12-2025.

Qualifications

• Grade 12 with no experience, or Grade 10 with 2 years’ experience in patient administration.
• Ability to work under pressure and prepared to work shifts.
• Knowledge of Patient Administration Guideline, PFMA, and UPFS.

Responsibilities

• Carry out administrative duties for record management and patient administration.
• Perform patient registration, admission, and filling tasks.
• Compile private files and submit them for billing purposes.

Skills

Computer literate

Ability to work under pressure

Knowledge of Record Management Policy

Education

Grade 12 with no experience

Grade 10 with 2 years’ experience

Job description

Package

Rs 228 321 per annum plus benefits

Requirements

• Grade 12 with no experience, Grade10 with 2 years’ experience in patient administration, Computer literate. Ability to work under pressure. Prepared to work shifts and night duty, public holidays also rotate within the department. Knowledge of Record Management Policy, Patient Administration Guideline, PFMA and UPFS.

Duties

• Carry out administrative duties in accordance with guidelines and prescripts for record management and patient administration. Perform a variety of duties that are related to patient registration, admission and filling. Accurate capturing of patient’s data both electronically and manually (personal details, supporting documents and correct classification). Capturing downtime, PAIA statistics and Section 32 Management. Compile all private files on a spreadsheet and submit them to supervisor and the finance for billing purpose monthly. Perform sub-cashier duties (patient fees cash collection). Comply with telephone enquiries for patient administration and record management. Adherence to all the requirements and changes from internal and external stakeholders, and disposal procedures. Accept responsibilities given by the supervisor from time to time and report to the supervisor.

Notes

• Applications should be submitted strictly online at the following E-Recruitment portal: http://jobs.gauteng.gov.za. No hand-delivered, faxed, or emailed applications will be accepted. For assistance with online applications please email your query to [e-mail]. NB: Where Driver’s Licence is mandatory, exception will be granted for people with disabilities. Application should be accompanied by a fully completed and signed new Z83 application form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents plus a recently updated comprehensive Curriculum Vitae (CV). Applications without proof of a new Z83 application form and detailed CV will be disqualified. (Shortlisted candidates will receive communication from HR to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All foreign qualification must be accompanied by evaluation certificate from the South African Qualification Authority (SAQA). Correspondence will only be limited to shortlisted candidates. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Where applicable, candidates will be subjected to a skills/knowledge test. The recommended candidate may be subjected to Medical Surveillance as required by the Occupational Health and Safety Act, Act 5/1993. It is Department’s intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. The Department reserves the right not to appoint/fill this post. WOMEN AND PEOPLE WITH DISABILITY ARE ENCOURAGED TO APPLY.

Employer

Department of Health

Location

Kopanong Hospital District Hospital

Closing Date

31-12-2025

Criteria Questions

Do you have a grade 12 with no experience or grade10 with 2 years’ experience in patient administration?

Notes on Application Process

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.