Administration Clerk

Gauteng Department; Gauteng; On-site; ZAR 201,000 - 273,000; Full time

Job summary

Gauteng Department in Gauteng seeks an administrative support officer for Patient Administration to register MHCUs on HIS/SAP and manage OPD visits and admissions. The role requires processing MHCA documents, classifying patients, and handling billing classifications within shift patterns that include weekends and holidays.

Responsibilities include liaising with the Mental Health Review Board, preparing reports, updating SAP/HIS movements, and safeguarding patients’ funds and valuables while

Qualifications

• Grade 12 (Senior Certificate).
• Proficiency in Microsoft Office applications (MS Word, MS Excel, MS PowerPoint, Outlook).
• Knowledge of HIS/SAP will be an added advantage.
• Knowledge of registration and admission process on HIS/SAP.
• Knowledge of the Mental Health Care Act (MHCA 17/2002) documents.
• Knowledge of billing classification.
• Preparedness to work shifts (12-hour shifts), including weekends and public holidays, and overtime when requested.

Responsibilities

• Provide administrative support to Patient Administration operations.
• Register mental health care users (MHCUs) on HIS/SAP.
• Register outpatient visits and appointments (OPD).
• Admit MHCUs from referral hospitals and courts.
• Ensure correct MHCA documents are submitted and MHCUs are properly classified upon admission.
• Apply knowledge of UPFS tariff billing classifications.
• Apply knowledge of downtime procedures.
• Liaise with the Mental Health Review Board regarding MHCA documents
• Prepare and submit periodical reports.
• Continuously liaise with prosecutors on court admissions.
• Handle reclassification administrative procedures for state patients to involuntary MHCUs.
• Update all MHCU movements on SAP/HIS.
• Manage abscondment, discharge, and leave of absence procedures.
• Scan and file documents.
• Safekeep MHCUs’ private funds, kit, and valuables.
• Compile daily, weekly, and monthly reports on admissions and movements.
• Perform any other duties reasonably delegated by the supervisor within the post scope.

Skills

Computer literacy

Tools

MS Word

MS Excel

MS PowerPoint

Outlook

HIS/SAP

Job description

Reference Number : refs/056215Directorate : Patient AdministrationNumber of Posts : 1Package : R 237 453.00 per annum plus benefits

Requirements

• Grade 12 (Senior Certificate).
• Computer literacy with proficiency in Microsoft Office applications (MS Word, MS Excel, MS PowerPoint, Outlook).
• Knowledge of HIS/SAP will be an added advantage.
• Knowledge of registration and admission process on HIS/SAP.
• Knowledge of the Mental Health Care Act (MHCA 17/2002) documents.
• Knowledge of billing classification.
• Preparedness to work shifts (12-hour shifts), including weekends and public holidays, and overtime when requested.

Responsibilities

• Provide administrative support to Patient Administration operations.
• Register mental health care users (MHCUs) on HIS/SAP.
• Register outpatient visits and appointments (OPD).
• Admit MHCUs from referral hospitals and courts.
• Ensure correct MHCA documents are submitted and MHCUs are properly classified upon admission.
• Apply knowledge of UPFS tariff billing classifications.
• Apply knowledge of downtime procedures.
• Liaise with the Mental Health Review Board regarding MHCA documents
• Prepare and submit periodical reports.
• Continuously liaise with prosecutors on court admissions.
• Handle reclassification administrative procedures for state patients to involuntary MHCUs.
• Update all MHCU movements on SAP/HIS.
• Manage abscondment, discharge, and leave of absence procedures.
• Scan and file documents.
• Safekeep MHCUs’ private funds, kit, and valuables.
• Compile daily, weekly, and monthly reports on admissions and movements.
• Perform any other duties reasonably delegated by the supervisor within the post scope.