Administration Assistant (Sales Registration Data Capturer) Fixed-Term Contract X2

Advtech; Wes-Kaap; On-site; ZAR 112,000 - 156,000; Part time

Job summary

Emeris Newlands Campus is seeking an Administration Assistant (Sales Registration Data Capturer) on a fixed-term contract. You will accurately capture prospective student information onto SIMS, manage leads, and support marketing reporting.

This role collaborates with the Head: Student Recruitment and Student Advisors to ensure data integrity and smooth recruitment operations. Working hours are Mon-Fri 08:00-17:00 with alternate Saturdays; matric is essential and a 3-year Diploma/Degree is

Qualifications

• Matric essential; relevant 3 year Diploma/Degree is recommended however not essential.

Responsibilities

• Accurate capturing of prospective student information, appointment forms and applications onto SIMS and all applicable reports.
• Capturing all leads into the relevant campaigns (interest cards, Online applications, Online enquiries, walk-ins).
• Working co-operatively with the Head: Student Recruitment with respect to all database statistics for marketing reports i.e. (Presentation Trackers and all relevant sales reports).
• Responsible for all marketing stock and promotional materials.
• Ensuring that all interview rooms are stocked with appropriate marketing collateral.
• Assisting Students Advisors with all database administration and associated correspondence.
• Responsible for the integrity of data across all systems relating to the information for prospective students and applicants. Work closely with Sales Analyst to ensure reports balance and all information is accurately captured.
• Provide support as needed for planning of events such as open days and career fairs etc.
• Calling to support the student recruitment team in peak periods, this includes database calling, as well as calling of interviews & applicants as required by the Head: Student Recruitment to support the Student Advisors.
• Any ad hoc duties as stipulated from time-to-time by the Head: Student Recruitment.

Skills

Organisational skills

Communication skills

Attention to detail

Problem Solving

Education

Matric (essential)

Diploma/Degree recommended

Tools

Excel (intermediate)

Microsoft Office

Job description

Direct Reporting Line

Head: Student Recruitment

Emeris consolidates resources and expertise from IIE Varsity College, IIE MSA, IIE-Vega School, and IIE School of Hospitality & Service Management, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.

Emeris, Newlands Campus has a vacancy for an Administration Assistant (Sales Registration Data Capturer) Fixed-Term Contract X2.

Duties and Responsibilities

Marketing Administration

• Accurate capturing of prospective student information, appointment forms and applications onto SIMS and all applicable reports.
• Capturing all leads into the relevant campaigns (interest cards, Online applications, Online enquiries, walk-ins).
• Working co-operatively with the Head: Student Recruitment with respect to all database statistics for marketing reports i.e. (Presentation Trackers and all relevant sales reports).
• Responsible for all marketing stock and promotional materials.
• Ensuring that all interview rooms are stocked with appropriate marketing collateral.
• Assisting Students Advisors with all database administration and associated correspondence.
• Responsible for the integrity of data across all systems relating to the information for prospective students and applicants. Work closely with Sales Analyst to ensure reports balance and all information is accurately captured.

General Activities

• Provide support as needed for planning of events such as open days and career fairs etc.
• Calling to support the student recruitment team in peak periods, this includes database calling, as well as calling of interviews & applicants as required by the Head: Student Recruitment to support the Student Advisors.
• Any ad hoc duties as stipulated from time-to-time by the Head: Student Recruitment.

Competencies Required

• Organisational and administration skills
• Communication and interpersonal skills
• High level of accuracy required in both typing and data capturing
• Microsoft Office - with a focus on excel at an intermediate level
• Problem Solving

Minimum Educational Requirements

• Matric essential, relevant 3 year Diploma/Degree is recommended however not essential.

Minimum Work Experience Requirements

• 1 - 2 years Administration experience. Sales experience advantageous

Working Hours

• Monday to Friday : 08:00 -17:00
• Alternate Saturdays as required.

Emeris is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.