Administration Assistant (Sales Registration Data Capturer) Fixed-Term Contract X1

Advtech; Wes-Kaap; On-site; ZAR 167,000 - 257,000; Full time

Benefits offered by this job

LinkedIn Learning

Staff discounts on educational progs.

Bonus scheme

Birthday vouchers

Annual leave

Job summary

Emeris in Cape Town City (Vega School) Campus is seeking an Administration Assistant (Sales Registration Data Capturer) on a fixed-term contract. You will accurately capture prospective student data in SIMS, enter leads, and support marketing reporting while maintaining data integrity across systems.

The role requires 1–2 years of admin experience, strong Excel skills, and excellent organisational abilities; hours are Mon-Fri 08:00–17:00 with some Saturdays as required.

Qualifications

• Matric essential; 3 year Diploma/Degree recommended but not essential.
• 1–2 years administration experience; sales experience advantageous
• Proficiency in data entry and Excel required
• Strong organisational and communication skills

Responsibilities

• Accurate capturing of prospective student information on SIMS and reports.
• Capture leads into campaigns and manage data accuracy across systems.
• Support Head: Student Recruitment with marketing statistics and reports.
• Provide planning support for events such as open days.
• Assist Student Advisors with database administration.

Skills

Organisational skills

Data entry

Excel

Communication skills

Problem solving

Education

Matric

Diploma/Degree recommended

Tools

Microsoft Office

Job description

Direct Reporting Line:

Head Student Recruitment

Emeris consolidates resources and expertise from IIE Varsity College, IIE MSA, IIE-Vega School, and IIE School of Hospitality & Service Management, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.

Emeris, Cape Town City (Vega School) Campus has a vacancy for an Administration Assistant (Sales Registration Data Capturer) Fixed-Term Contract X1.

Duties and Responsibilities:

Marketing Administration

• Accurate capturing of prospective student information, appointment forms and applications onto SIMS and all applicable reports.
• Capturing all leads into the relevant campaigns (interest cards, Online applications, Online enquiries, walk-ins).
• Working co-operatively with the Head: Student Recruitment with respect to all database statistics for marketing reports i.e. (Presentation Trackers and all relevant sales reports).
• Responsible for all marketing stock and promotional materials.
• Ensuring that all interview rooms are stocked with appropriate marketing collateral.
• Assisting Students Advisors with all database administration and associated correspondence.
• Responsible for the integrity of data across all systems relating to the information for prospective students and applicants. Work closely with Sales Analyst to ensure reports balance and all information is accurately captured.

General Activities

• Provide support as needed for planning of events such as open days and career fairs etc.
  
• Calling to support the student recruitment team in peak periods, this includes database calling, as well as calling of interviews & applicants as required by the Head: Student Recruitment to support the Student Advisors.
• Any ad hoc duties as stipulated from time-to-time by the Head: Student Recruitment.

Competencies Required:

• Organisational and administration skills
• Communication and interpersonal skills
• High level of accuracy required in both typing and data capturing
• Microsoft Office - with a focus on excel at an intermediate level
• Problem Solving

Minimum Educational Requirements:

• Matric essential, relevant 3 year Diploma/Degree is recommended however not essential.

Minimum Work Experience Requirements:

• 1 - 2 years Administration experience. Sales experience advantageous

Working Hours:

• Monday to Friday : 08:00 -17:00
• Alternate Saturdays as required.

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance :https://hire.simplify.hr/ContactUs

Emeris isan Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.