Admin Team Leader

Winning Form; Durban; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Winning Form in Durban, South Africa is seeking a detail-oriented Administrative Coordinator to support daily operations across sales, production and dispatch. You will manage documentation, data accuracy, and communication with internal teams to ensure deadlines are met.

Responsibilities include order processing, job card preparation, production documentation control, stock and procurement admin, and staff support. Strong organisation and teamwork are essential.

Responsibilities

• Administrative team coordination, task allocation, workflow management and daily administrative operations
• Print job administration, order processing, job card preparation and production documentation control
• Customer and internal communication across Sales, Production, Artwork, Procurement, Dispatch and Finance
• Pastel Accounting and Inventory, Quick Easy and Microsoft Excel reporting and data management
• Documentation, filing, record keeping, data accuracy and confidential information management
• Quotation, purchase order, invoice and delivery documentation administration and verification
• Production and dispatch administration, job tracking, deadline monitoring and urgent job coordination
• Stock and procurement administration, supplier communication, purchase requisitions and consumables tracking
• Team supervision, staff training, performance monitoring, leave coordination and workplace support
• Problem solving, prioritisation, attention to detail, time management, accountability, communication and teamwork

Job description

• Administrative team coordination, task allocation, workflow management and daily administrative operations

• Print job administration, order processing, job card preparation and production documentation control

• Customer and internal communication across Sales, Production, Artwork, Procurement, Dispatch and Finance

• Pastel Accounting and Inventory, Quick Easy and Microsoft Excel reporting and data management

• Documentation, filing, record keeping, data accuracy and confidential information management

• Quotation, purchase order, invoice and delivery documentation administration and verification

• Production and dispatch administration, job tracking, deadline monitoring and urgent job coordination

• Stock and procurement administration, supplier communication, purchase requisitions and consumables tracking

• Team supervision, staff training, performance monitoring, leave coordination and workplace support

• Problem solving, prioritisation, attention to detail, time management, accountability, communication and teamwork