Admin Clerk: Fire MN 4198/26

Midvaal; Meyerton; On-site; ZAR 252,000 - 281,000; Full time

Job summary

The Midvaal Local Municipality invites applications for an administrative support role within the Fire & Rescue Section. You will perform comprehensive admin tasks, manage confidential records, and capture incident data to compile monthly reports on response times.

You will also handle overtime, leave, clocking deviations, and minutes for meetings. Strong organisational and communication skills are essential, with attention to detail and experience in government admin.

Qualifications

• Admin/data capturing experience in Local Government preferred.
• Proficient in MS Word, Excel and PowerPoint.
• Excellent communication and filing skills.
• Valid driver’s license a plus.

Responsibilities

• Provides comprehensive admin support to Fire & Rescue Section.
• Maintains confidential filing system and records.
• Captures incidents and prepares monthly response time reports.
• Logs overtime, after hours, holidays and Sunday time; prepares staff reports.
• Manages leave administration and records deviations in clocking.
• Attends meetings; takes and distributes minutes.
• Organises functions for Fire & Rescue Section; performs ad hoc duties.

Skills

Interpersonal skills

Communication skills

Strong work ethic

Adaptability

Leadership skills

Conflict & stress management

Negotiation skills

Problem solving

Office/diary management

Administrative skills

Writing & typing skills

Attention to detail

Secretarial and administration skills

Education

Grade 12 or equivalent qualification

Tools

MS Word

Excel

PowerPoint

Job description

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• Grade 12 or equivalent qualification.
• Computer literacy Certificate.
• Valid Driver’s License (added advantage).
• Computer literacy (MS Word, excel and PowerPoint).
• Excellent interpersonal & communication skills.
• Secretarial and administration skills.
• Strong work ethic.
• Adaptability, communication, assertiveness/leadership skills, conflict and stress management, negotiation skills, problem solving skills, office/diary management skills, strong administrative skills, writing and typing skills, attention to detail.
• 01 to 02 years relevant experience in admin/data capturing within Local Government Authority.

DUTIES

• Performs a comprehensive administrative support function to the Fire & Rescue Section.
• Updating and maintaining a confidential filing system.
• Capturing of all reported fire and special service incidents and compile the monthly report on the response times.
• Capturing of all fire and law enforcement staff overtime, after hours, public holiday and Sunday time and compile report for each staff member.
• Perform leave administration duties such as leave, sick leave and family responsibility leave.
• Monitoring staff clocking in and out and capture deviations for all staff.
• Taking of minutes and compiling of minutes for FPA and CFO meetings.General admin duties for the Fire section.
• Keep filing system up to date.
• Performs a comprehensive administrative support function to the Fire & Rescue Section.
• Organising all formal and informal functions of the Fire & Rescue Section.
• Perform any other related Ad Hoc tasks and duties as requested or required by management (supervisor) from time to time.

SALARY R251 700.00 p.a – R281 352.00 p.a ( Level 9 of a Grade 04 Local Authority)

Total package inclusive of all benefits: R413755.04 p.a

PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

PREFERENCE WILL BE GIVEN TO APPLICANTS THAT PROMOTE REPRESENTATIVENESS IN TERMS OF EMPLOYMENT EQUITY TARGETS

CLOSING DATE: 06 NOVEMBER 2026 AT 12:00

Please note that the municipality does reimburse costs for traveling to and from the interview or any assessments related to the recruitment process for candidates traveling over 400km for job levels 1 to 4. Midvaal Local Municipality is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of representativeness (race, gender, disability). The municipality does not charge any fees at any stage of the recruitment process.

All shortlisted candidates will be subjected to background screening checks (verification of qualifications, criminal record checks and security vetting). Candidates with foreign qualifications must submit a letter from SAQA stating the equivalence of the qualifications. Midvaal Local Municipality, values privacy in terms of the Protection of Personal Information Act (Act No.4 of 2013 (POPIA) which is effective from 1 July 2021, personal information will not be disclosed to any third party, unless otherwise prescribed in the Act, following due process(es).

NB: THE COUNCIL RESERVES THE RIGHT NOT TO MAKE AN APPOINTMENT TO THE ABOVE POSITION/S.

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