Admin Clerk - BUCO Giyani

The Building Company; Giyani; On-site; ZAR 180,000 - 240,000; Full time

Job summary

The Building Company is seeking an organized admin-oriented professional in Giyani to provide relief reception and cashiering duties when needed, manage invoicing and filing, and support HR and procurement administration.

You will maintain personnel records, assist with recruitment and EE reporting, and ensure smooth onboarding while upholding the company’s values and culture in a busy retail environment.

Qualifications

• Grade 12 education required with relevant N4–N6 coursed in business management and HR.
• Minimum 3 years of general administration experience.
• Experience in reception, filing, invoicing and HR administration is desirable.

Responsibilities

• Relief Reception and Cashier when required in a professional manner.
• Ensure accurate filing of customer invoices (debtors account) timeously.
• Assist with accurate cycle counting for inventory auditing procedures.
• Organize and consolidate month end statements for posting and data entry.
• Maintain records of business transactions and office activities.
• Submit onboarding documents on time and maintain employee records.
• Support skills development and EE reporting administration.
• Maintain personnel files and manage disciplinary actions administration.
• Assist recruitment administration and job advertising when required.
• Capture GRNs/CVRs into the system and reconcile invoices.
• Process CVRs and resolve quantity or price variances with suppliers.
• Reconcile creditors to supplier statements accurately and timely.
• Investigate variances and report outcomes to management.
• Resolve supplier queries professionally and efficiently.
• Filing of documents and uphold company values and culture.

Skills

Office administration

Attention to detail

Communication skills

Time management

Education

Grade 12

Business Management N4–N6

Human Resources N4–N6

Job description

The Building Company

2026/10/16 Giyani

• Job Reference Number: 1001105502
• Department: BUCO
• Business Unit
• Industry: Retail
• Job Type: Permanent
• Positions Available: 1
• Salary: Market Related

Job Description

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration: Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's / CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices: Matching GRN's to invoices captured
• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details
• To uphold and promote the company values and culture

Job Requirements

• Grade 12
• Business Management N4 - N6
• Human Resources N4 - N6
• 3 years general administration duties