Admin Clerk - Buco Middelburg

The Building Company; Mpumalanga; On-site; ZAR 180,000 - 240,000; Full time

Job summary

The Building Company is seeking an organized clerical professional to support finance, HR and procurement functions. Responsibilities include relief reception and cashier duties, filing customer invoices, inventory cycle counting, and month-end posting.

You will also handle onboarding documentation, EE reporting, recruitment admin and supplier queries. This role requires accurate data handling, filing, and process adherence, contributing to smooth store operations and compliance with company

Responsibilities

• Relief reception and cashier duties performed professionally
• File customer invoices accurately and timely in debtors records
• Assist with cycle counting as part of inventory audit
• Organize and consolidate month-end statements for posting; tabulate and post data
• Compile and maintain records of business transactions and office activities; perform clerical duties and prepare reports
• Ensure timely completion and submission of onboarding documents for new employees
• Assist Store Accountant with Skills Development and EE reporting administration
• Maintain personnel files, manage leave records, WCA claims administration and disciplinary action documentation
• Assist with recruitment administration and job advertising
• Capture GRNs/CVRs in system; prepare and issue receipts, bills and statements
• Match GRNs to captured invoices
• Process CVRs for quantity, price differences, and returns
• Reconcile creditors with supplier statements accurately and timely
• Investigate price/quantity variances and report findings to management
• Resolve supplier queries professionally and accurately
• File unpaid matched GRNs, delivery notes and orders
• Uphold company values and culture

Job description

1. Relief Reception and Cashier when required in a professional manner
2. Ensure accurate filing of customer invoices (debtors account) timeously
3. Assist with accurate cycle counting when required as part of the inventory auditing procedure
4. Organize and consolidate month end statements for posting. Tabulates and posts data in record books
5. Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
6. Ensures that all documents are completed and submitted timeously relating to the onboarding of all new employees
7. Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
8. Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
9. Recruitment administration: Assistance regarding recruitment administration and job advertising when required
10. Capturing GRN's / CVR's into system: Captures GRN's/CVR's accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
11. Capture Invoices: Matching GRN's to invoices captured
12. Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
13. Accurately and timeously reconciles creditors to supplier statements
14. Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
15. Resolving queries with suppliers in a professional manner accurately and efficiently
16. Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details
17. To uphold and promote the company values and culture