Admin Clerk - BUCO Giyani

Timbercity; Giyani; Sur place; ZAR 180 000 - 240 000; Plein temps

Résumé du poste

Timbercity in Limpopo seeks a relief Receptionist and Cashier to perform a variety of clerical duties and support store operations. The role includes filing customer invoices, supporting inventory counts, and handling month-end postings.

The position requires accuracy in record keeping and the ability to work with HR and supplier-related administration. Onboarding documentation, wage forms, and compliance tasks are also part of the responsibilities.

Qualifications

• Strong organizational and clerical skills.
• Ability to handle sensitive information with confidentiality.
• Experience with invoicing, GRNs and supplier reconciliations preferred.

Responsabilités

• Relief reception and cashier duties as required.
• Ensure accurate filing of customer invoices (debtors) timeously.
• Assist with cycle counting as part of inventory auditing procedures.
• Organize and consolidate month-end statements for posting; tabulate and post data.
• Maintain records of business transactions and office activities; copy data and compile reports.
• Prepare onboarding documents for new employees and ensure completion of related paperwork.
• Assist with Skills Development and EE reporting administration.
• Maintain personnel files and manage leave forms, WCA claims, and disciplinary actions documentation.
• Support recruitment administration and job advertising when required.
• Capture GRNs/CVRs accurately; issue receipts, bills, statements and checks.
• Match GRNs to invoices; process CVRs and resolve discrepancies in quantities or pricing.
• Reconcile creditors to supplier statements and investigate variances for management review.
• Lodge queries with suppliers professionally and efficiently.
• File unpaid matched GRNs, delivery notes, orders and buy-out details.

Connaissances

Reception

Cashier

Filing

Accounts payable/receivable

Inventory auditing

HR administration

Recruitment admin

Description du poste

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration: Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's / CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices: Matching GRN's to invoices captured
• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details
• To uphold and promote the company values and culture