ADMIN ASSISTANTS

Kabstrading Co; Polokwane; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Kabstrading Co in Polokwane is seeking an experienced personal assistant to the CEO to manage calendar and diary, coordinate travel, and handle stakeholder communications.

You will maintain confidentiality of information, support board meetings by collating packs and scheduling, and prepare presentations as required. Additional duties may be assigned to support executive operations.

Qualifications

• Experience in executive support or similar role.
• Discretion and ability to handle confidential information.
• Strong organizational and time management skills.
• Excellent communication and stakeholder coordination.
• Proactive and able to anticipate CEO needs.

Responsibilities

• Calendar and diary management.
• Receiving and welcoming guests for the CEO.
• Travel coordination and logistics management.
• Communicating with stakeholders as required.
• Scheduling arrangements for the CEO's meetings with stakeholders.
• Organizing databases, filing systems, and contact networks.
• Handling high confidential information.
• Maintain all work-related information in confidence; avoid breaches.
• Assisting with Board and committee meetings, including collating packs, scheduling, and servicing.
• Prepare presentations as required.
• Running personal errands for the CEO as required.
• May perform other duties as assigned and required.

Job description

JOB DESCRIPTION

• Calendar and diary management;
• Receiving and welcoming guests for the CEO;
• Travel coordination and logistics management;
• Communicating with stakeholders as required;
• Scheduling of arrangements for the CEO's meetings with stakeholders;
• Organizing databases, filing systems, and contact networks
• Handling high confidential information
• Maintain all work-related information in the strictest confidence; this includes, but is not limited to communications, either direct or indirect; strategic information and employee specific personnel information. Any breach in confidentiality may be subject to disciplinary action, up to and including termination;
• Assisting with Board and committee meetings, which includes collating board packs, scheduling, and servicing.
• Prepare presentations as required
• Running personal errands for the CEO as required;
• In addition to these typical duties, may perform other duties as assigned and required