Executive Personal Assistant

Execustaff Recruiting Services; South Africa; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Execustaff Recruiting Services is seeking an experienced executive assistant to provide high-level support to the MD/COO. The role covers executive tasks, travel arrangement, and presentation preparation, ensuring alignment with corporate branding.

You will manage documentation, reports, and communications, while coordinating catering, hosting, and ad hoc projects. Strong organization and discretion are essential.

Qualifications

• Executive support experience is preferred
• Strong organizational and communication skills
• Ability to manage multiple tasks with deadlines

Responsibilities

• Follow up on instructions, reports, actions, and feedback from managers as requested by the MD/COO
• Take minutes for executive meetings, including EXCOM and OPSCO meetings
• Arrange international travel, visas, air tickets, itineraries, forex, and accommodation
• Prepare professional presentations aligned with branding standards
• Maintain executive documentation, reports, contracts, and legal records
• Manage catering and hosting of guests, including hotel accommodation and transport
• Assist with documentation, reports, minutes, and general correspondence

Job description

Duties & Responsibilities

- Executive Support:

Follow up on instructions, reports, actions, and feedback from managers as requested by the MD/COO Take minutes for executive meetings, including EXCOM and OPSCO meetings Arrange international travel, including visas, air tickets, itineraries, forex, and accommodation Prepares professional presentations for internal and external meetings, ensuring content is well-structured, visually appealing, and aligned with corporate branding and communication standards

- Executive Administration:

Maintain and organize executive documentation, reports, contracts, and legal records Manage catering and hosting of company guests, including hotel accommodation and transport Assist with documentation, reports, minutes, general correspondence, and communications

- Ad-hoc Administrative Duties:

Administering credit card reconciliations and ensuring accuracy in financial records Administering expense claims, including verification and submission for approval Allocating company groceries as needed to maintain office supplies for the executive kitchen Delivering documents as required to support business operations

- Adhoc Projects:

Assist Management with any ad hoc projects/ requests at all times Stakeholder engagement: Liaising with board members, senior clients, or external partners Crisis management: Ability to handle urgent executive requests and manage disruptions effectively