Admin & Accounts Clerk (Bookkeeper)

JVR Software; Wartburg; Remote; ZAR 180,000 - 300,000; Full time

Job summary

A well-established fuel retail and forecourt operator in Wartburg is seeking an Admin & Accounts Clerk to manage daily reconciliations, AP/AR, petty cash, and general office admin.

The ideal candidate has 3–5 years bookkeeping experience, proficiency with Pastel/QuickBooks/Xero and strong Excel skills, and a commitment to accuracy and integrity.

You will work closely with management to ensure timely reporting and strong financial controls in a busy retail environment.

Qualifications

• Matric with Accounting/Mathematics.
• 3–5 years hands-on bookkeeping/creditors/debtors or accounts clerk.
• Experience in service station, fuel forecourt or retail preferred.
• Proficient with Pastel/QuickBooks/Xero and MS Excel (intermediate-advanced).
• Own transport with valid drivers license; reliable to commute to Wartburg.
• High numerical accuracy and confidentiality.

Responsibilities

• Forecourt & Store Reconciliations: audit shift sheets, fuel drop analyses, balance daily turnover.
• Accounts Payable: process invoices, supplier reconciliations, payment batches.
• Accounts Receivable: issue statements, credit control, follow up on balances.
• Bank & Cash Control: monthly reconciliations and audit-ready vouchers.
• Stock & Variance Tracking: wet/dry stock reconciliations and variances.

Skills

Numerical accuracy

Attention to detail

Organizational skills

Communication skills

Integrity and confidentiality

Education

Matric Grade 12 with Accounting/Mathematics

Bookkeeping certificate/diploma (advantageous)

Tools

Pastel

QuickBooks

Xero

MS Excel

Job description

A well-established fuel retail and forecourt operation based in Wartburg is seeking a meticulous, detail-oriented Admin & Accounts Clerk with strong bookkeeping experience.

Reporting directly to Management, you will be responsible for daily forecourt and retail reconciliations, accounts payable and receivable, petty cash, and general office administration. The ideal candidate thrives in a fast-paced environment and possesses high numerical accuracy with strong financial controls.

Key Responsibilities

Forecourt & Store Reconciliations: Audit daily shift sheets, perform pump meter and fuel drop analyses, and balance daily retail turnover against banking and card machine reports.

Accounts Payable (Creditors): Process supplier invoices, verify delivery notes against wet and dry stock receipts, perform monthly supplier reconciliations, and prepare payment batches.

Accounts Receivable (Debtors): Issue monthly customer account statements, maintain strict credit control, follow up on outstanding balances, and resolve billing queries promptly.

Bank & Cash Control: Conduct monthly bank reconciliations, manage petty cash claims, and maintain complete, audit-ready voucher systems.

Stock & Variance Tracking: Assist management with wet stock (fuel dipping vs. sales) reconciliations and track dry stock variances within the retail store.

Minimum Requirements & Qualifications

Education: Matric (Grade 12) with Accounting or Mathematics (a formal Bookkeeping certificate or diploma is highly advantageous).

Experience: 3 to 5 years of hands-on experience in a Bookkeeper, Creditors/Debtors, or Accounts Clerk role.

Industry Experience: Previous experience in a service station, fuel forecourt, or retail environment is strongly preferred.

Software Proficiency: Hands-on experience with accounting packages (e.g., Pastel, QuickBooks, or Xero) and intermediate-to-advanced MS Excel skills.

Transport: Must possess a valid drivers license and reliable personal transport to commute to Wartburg.

High numerical accuracy and exceptional attention to detail.

Uncompromising integrity, honesty, and confidentiality.

Strong organizational skills with strict adherence to reporting deadlines.

Proactive communication skills for engaging professionally with clients, suppliers, and management.