Senior Admin & Accounts Administrator - Wartburg

Hewitt Colenbrander Recruitment; South Africa; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Hewitt Colenbrander Recruitment is seeking a detail-oriented professional to oversee financial reconciliations, retail operations administration, and internal controls. The role supports audit readiness and maintains strong vendor relationships with customers and suppliers.

The incumbent will prepare comprehensive management reports, manage high-volume communications, and provide cross-functional administrative support to the SPAR Express division, contributing to efficient operations across the

Responsibilities

• Perform rigorous daily, weekly, and monthly financial reconciliations to ensure data integrity.
• Manage retail operations admin: forecourt cash-ups, secure banking, fuel inventory, and customer account oversight.
• Develop and implement robust internal controls, checks, and balances to safeguard company assets.
• Investigate financial and stock discrepancies, delivering detailed, actionable reports to senior management.
• Oversee customer and supplier account administration, resolving complex queries to maintain vendor relations.
• Compile comprehensive management reports and maintain digital and physical filing for audit readiness.
• Facilitate professional correspondence, managing high-volume emails and stakeholder inquiries with precision.
• Provide strategic administrative support to the SPAR Express division, ensuring cross-functional operations.

Job description

Technical Competencies & Experience:

1. Perform rigorous daily, weekly, and monthly financial reconciliations to ensure data integrity.
2. Manage retail operations administration, including forecourt cash-ups, secure banking procedures, fuel inventory tracking, and customer account oversight.
3. Develop and implement robust internal controls, checks, and balances to safeguard company assets.
4. Investigate financial and stock discrepancies, delivering detailed, actionable reports and analysis to senior management.
5. Oversee customer and supplier account administration, resolving complex queries efficiently to maintain strong vendor relations.
6. Compile comprehensive management reports and maintain a meticulous digital and physical filing system for audit readiness.
7. Facilitate professional correspondence, managing high-volume email communications and stakeholder inquiries with precision.
8. Provide strategic administrative support to the secondary SPAR Express division, ensuring seamless cross-functional operations.

Behavioural Competencies:

1. Strategic Leadership & Diversity Management
2. Stakeholder Relationship Building
3. Target-Driven & Commercial Acumen
4. Advanced Communication & Interpersonal Skills
5. Crisis Management & Resilience
6. Proactive Problem Solving