Accounts Payable Controller

Smith Garb & Associates; Atlantis; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Smith Garb & Associates in Atlantis, Western Cape is seeking an experienced Accounts Payable professional. You will maintain supplier accounts, process invoices, reconcile statements and ensure proper approvals and documentation are in place to safeguard timely payments.

The role requires a Diploma in Accounting or Bookkeeping advantage, multiyear experience in AP, and a detail-oriented, systematic, and control-focused approach. Strong communication and organisational skills are essential.

Qualifications

• Matric with accounting preferred.
• Diploma in Accounting or Bookkeeping is advantageous.
• 35 years experience in an Accounts Payable/Creditors role.
• Solid understanding of reconciliation principles.
• Computer literacy and strong attention to detail.
• Good verbal, written and listening skills.
• Strong time management and organisational skills.
• A control-focused and systematic approach to work.

Responsibilities

• Maintain supplier accounts, process supplier invoices and reconcile supplier statements.
• Verify supplier invoices against purchase orders and ensure approvals are in place.
• Investigate and resolve supplier account and invoice queries within 60 days.
• Reconcile and maintain the general ledger control account monthly.
• Maintain accurate supplier information, including banking and tax details.
• Prepare and update the monthly payment planner and ensure payments are allocated correctly.
• Process invoices within month-end deadlines and prepare accrual reports.
• Verify delivery documentation and ensure all supporting documents are available before payments are released.
• Process and follow up on returns to suppliers (RTS) and outstanding credit notes.
• Allocate payments daily and distribute remittance advice to suppliers.
• Ensure COD payment requests have the appropriate approvals.
• Maintain accurate filing records and up-to-date purchase order information.
• Monitor payment terms and ensure supplier accounts remain current.

Skills

Matric

Attention to detail

Verbal and written communication

Time management

Organisational skills

Control-focused approach

Education

Diploma in Accounting or Bookkeeping

Job description

Minimum Requirements:

• Matric, preferably with Accounting as a subject.
• A Diploma in Accounting or Bookkeeping would be advantageous.
• 35 years experience in a similar Accounts Payable or Creditors role.
• Solid understanding of reconciliation principles.
• Computer literacy and strong attention to detail.
• Good verbal, written and listening skills.
• Strong time management and organisational skills.
• A control-focused and systematic approach to work.

Key Responsibilities

• Maintain supplier accounts, process supplier invoices and reconcile supplier statements.
• Verify supplier invoices against purchase orders and ensure the necessary approvals are in place.
• Investigate and resolve supplier account and invoice queries within 60 days.
• Reconcile and maintain the general ledger control account monthly.
• Maintain accurate and up-to-date supplier information, including banking and tax details.
• Prepare and update the monthly payment planner and ensure payments are correctly allocated.
• Process invoices within month-end deadlines and prepare reports for accruals.
• Verify delivery documentation and ensure all supporting documents are available before payments are released.
• Process and follow up on returns to suppliers (RTS) and outstanding credit notes.
• Allocate payments daily and distribute remittance advice to suppliers.
• Ensure COD payment requests have the appropriate approvals.
• Maintain accurate filing records and up-to-date purchase order information.
• Monitor payment terms and ensure supplier accounts remain current.