Creditors Controller and Administration Coordinator

Headhunters; Gqeberha; Presencial; ZAR 180.000 - 300.000; Jornada completa

Descripción de la vacante

Headhunters is seeking a detail-oriented bookkeeper in the Eastern Cape region to support financial operations. The role focuses on creditor reconciliations, invoicing, and general financial administration within a busy team.

Requirements include Matric, a bookkeeping or accounting qualification (Degree or Diploma), and practical experience with AccPac or Sage, plus solid MS Excel skills. A valid driver's license is preferred to coordinate supplier visits.

Formación

• Matric/Grade 12 is required.
• Degree or Diploma in bookkeeping or accounting is required.
• Practical experience in creditors reconciliations and financial administration.
• Working knowledge of AccPac or Sage and MS Office tools.
• Experience with invoicing, purchasing or warehouse administration advantageous.
• Valid driver's license.

Responsabilidades

• Prepare supplier reconciliations for month-end payments and submit to Financial Manager.
• Investigate statement differences, missing invoices and credits; follow up with suppliers.
• Process creditor bank transactions and expense entries in company records.
• Reconcile petty cash and assist with banking with the Financial Manager.
• Maintain organised financial records and filing for easy retrieval.
• Assist Financial Manager and Director with finance and admin tasks.
• Send invoices and delivery documents to major clients weekly and follow up queries.
• Complete weekly schedule, review reconciliations and manage claims on GATEWAYS.
• Prepare and submit the Supercare rebate spreadsheet monthly.
• Process customer orders and resolve queries; coordinate stock receipts.
• Handle stock purchasing and supplier stock receipts within approval procedures.
• Prepare delivery trip sheets and coordinate warehouse/delivery activities.
• Verify stock loaded against delivery docs and report discrepancies.
• Load invoices for credit processing and obtain approvals.
• Assist with stocktakes and record stock data accurately.

Conocimientos

Bookkeeping

Financial administration

Creditor reconciliations

Invoices / purchasing

Driver's license

Educación

Matric/Grade 12

Degree/Diploma in bookkeeping or accounting

Herramientas

AccPac or Sage

Excel

Word

Outlook

Descripción del empleo

Requirements:

• Grade 12 / Matric.
• Degree / Diploma in bookkeeping or accounting qualification.
• Practical experience in creditors reconciliations, financial administration and supplier queries.
• Working knowledge of AccPac or Sage and Microsoft Excel, Word and Outlook.
• Experience with customer invoicing, purchasing or warehouse administration would be advantageous.
• Valid drivers license / own vehicle.

Responsibilities, but not limited to:

• Prepare accurate supplier reconciliations for month-end payments and submit supporting documentation to the Financial Manager for review.
• Investigate statement differences, missing invoices, credits and payment allocations; follow up with suppliers and escalate unresolved items.
• Process creditor-related bank transactions and expense entries appearing on bank statements in the correct company records.
• Reconcile petty cash and assist with banking in conjunction with the Financial Manager, ensuring receipts support recorded expenses.
• Maintain organised financial records, invoices and supporting documents, with consistent filing and archiving for easy retrieval.
• Assist the Financial Manager and Director with finance and administrative tasks relevant to the role.
• Send invoices and proof of delivery documents to major client's weekly and follow up on document queries.
• Complete and submit the weekly schedule; review reconciliations, provide feedback and manage claims on GATEWAYS.
• Prepare and submit the Supercare rebate spreadsheet by the 5th of each month for the previous month’s invoices.
• Process and invoice customer orders accurately and promptly, and resolve customer queries or refer them to the appropriate person.
• Handle stock purchasing and supplier stock receipts within the company’s approval procedures.
• Prepare delivery trip sheets and assist with coordinating warehouse and delivery activities.
• Verify stock loaded onto delivery vehicles against the relevant delivery documentation and report discrepancies.
• Load invoices requiring credit processing for review and processing by the Financial Manager.
• Assist with stocktakes, including capturing and recording stock data accurately.
• Supplier reconciliations and payment supporting documents are complete and submitted by the agreed month-end deadline.
• Creditor and bank expense entries are accurate, supported and recorded in the correct company; discrepancies are followed up promptly.
• Customer orders, stock receipts, delivery checks and stocktake captures are accurate, with discrepancies reported promptly.
• Financial and operational documents are complete, organised and readily retrievable.
• Prepare transactions, reconciliations and supporting schedules within assigned access rights and approval procedures.
• Submit payment packs to the Financial Manager and load invoices for credit processing by the Financial Manager.
• Refer payment authorisation, credit approval and unresolved exceptions to the designated approver.