Accounts Payable Clerk

VResource (Pty) Ltd; South Africa; On-site; ZAR 260,000 - 380,000; Full time

Job summary

VirtualResource is a boutique IT consultancy in South Africa providing HR and digital transformation support. This role supports the finance team by performing routine accounts payable duties such as invoice processing, payment preparation and data entry, ensuring accurate financial records and timely reporting.

You will engage with vendors, process payments and assist with month-end activities. Ideal candidates hold an accounting qualification and demonstrated AP experience, with knowledge of

Qualifications

• Degree/ diploma in accounting or related field.
• Prior accounts payable or admin finance experience.
• Knowledge of ERP systems such as Xero or Exact advantageous.
• Experience in a shared service or large corporate finance environment.
• Proficient in MS Excel and accounting software (Sage, Xero, QuickBooks).
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Excellent written and verbal communication.

Responsibilities

• Process supplier invoices and credit notes per policy.
• Match POs/quotations/invoices for accuracy.
• Reconcile supplier statements and follow up on items.
• Process expenses and recharge to clients where applicable.
• Assist in weekly payment runs.
• Maintain records and update databases.
• Address vendor queries and resolve discrepancies.
• Carry out bank reconciliations.
• Assist with month-end/year-end close as needed.
• Support audits with documentation and provide admin support.

Skills

Attention to detail

Time management

Communication skills

Teamwork

Independent worker

Willingness to learn

Accounts payable experience

Education

Degree/Diploma in Accounting or Finance

Tools

Xero

Exact

Sage

QuickBooks

MS Excel

Job description

VirtualResource (VR) is a boutique consultancy supporting companies to optimise their HR and Workday systems. We strive to be the go-to company that partners with businesses to optimise their HR technology landscape. Our people are our most important asset We recognise the need for a committed, skilled and loyal team and strive to create a working environment that is flexible, caring and considerate of all needs. We attract the best people and reward them appropriately Staff development and upskilling are core to what we do This role's primary function is to support the finance department by performing routine accounts payable duties including invoice processing, payment preparation, and data entry. The role ensures accurate and timely financial record-keeping, assisting in maintaining the integrity of the organisation’s financial reporting.

Responsibilities

• Process supplier invoices and credit notes in accordance with company policy and procedures
• Match purchase orders / quotations and invoices for accurate processing
• Reconcile supplier statements and follow up on outstanding items
• Process expenses and ensure rechargeable expenses are charged to clients
• Assist in the preparation of weekly payment runs
• Maintain accurate records of all transactions and update financial databases
• Respond to vendor queries and resolve invoice discrepancies in a timely manner
• Bank reconciliations
• Assist with month-end and year-end close processes as needed
• Support internal and external audits by preparing documentation
• Provide general administrative support to the finance team
• Uphold confidentiality and integrity of financial data at all times

Must Have Skills Required

• Degree Certificate/Diploma in Accounting, Finance, or related field
• Prior experience in accounts payable or administrative finance role
• Knowledge of ERP systems (Xero, Exact advantageous)
• Experience working in a shared service or large corporate finance environment
• Proficient in MS Excel and accounting software (e.g., Sage, Xero, QuickBooks)
• Strong attention to detail and accuracy
• Good organisational and time management skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Willingness to learn and take on new tasks

VirtualResource is a boutique IT consultancy specialising in HR & Digital Transformation. We help organisations shape their Digital Roadmaps, deploy Workday with confidence, keep it running at its best, and adopt AI in ways that deliver real outcomes. We're not the biggest consultancy you'll work with, and that's deliberate. We've built VR around experienced practitioners who've done the work - people who can sit alongside your team, understand the context, and help move things forward without the layers and overhead you'd find elsewhere. Our people are the reason clients come back. Great consulting starts with great people. We invest in ours, because the experience our clients have with VR is shaped entirely by the team they meet. We attract experienced professionals and give them work that's worth showing up for We create a flexible, considered working environment built around trust. We reward people fairly and recognise the value they bring We invest in development and upskilling because staying sharp is part of the job