Accounts Payable Clerk

VirtualResource; South Africa; On-site; ZAR 180,000 - 300,000; Full time

Job summary

VirtualResource in South Africa is seeking an Accounts Payable Administrator to join our finance team. You will process supplier invoices, prepare payments, reconcile statements, and maintain accurate records.

The role requires attention to detail, experience in ERP systems (Xero or Sage advantageous), and the ability to work independently within a shared services environment. You will support month-end close, respond to vendor queries, and help ensure timely financial reporting.

Qualifications

• Degree certificate or diploma in Accounting, Finance, or related field.
• Experience in accounts payable or administrative finance role.
• Knowledge of ERP systems (Xero, Exact advantageous).
• Experience working in a shared service or large corporate finance environment.
• Proficient in MS Excel and accounting software (Sage, Xero, QuickBooks).
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Willingness to learn and take on new tasks.

Responsibilities

• Process supplier invoices and credit notes in accordance with company policy and procedures
• Match purchase orders / quotations and invoices for accurate processing
• Reconcile supplier statements and follow up on outstanding items
• Process expenses and ensure rechargeable expenses are charged to clients
• Assist in the preparation of weekly payment runs
• Maintain accurate records of all transactions and update financial databases
• Respond to vendor queries and resolve invoice discrepancies in a timely manner
• Bank reconciliations
• Assist with month-end and year-end close processes as needed
• Support internal and external audits by preparing documentation
• Provide general administrative support to the finance team
• Uphold confidentiality and integrity of financial data at all times

Skills

Accounts payable experience

ERP systems

Attention to detail

Time management

Communication skills

Teamwork

Independent worker

Willingness to learn

Education

DegreeCertificate/Diploma in Accounting or related field

Tools

Xero

Exact

Sage

QuickBooks

Job description

VirtualResource (VR) is a boutique consultancy supporting companies to optimise their HR and Workday systems. We strive to be the go-to company that partners with businesses to optimise their HR technology landscape. Our people are our most important asset We recognise the need for a committed, skilled and loyal team and strive to create a working environment that is flexible, caring and considerate of all needs. We attract the best people and reward them appropriately Staff development and upskilling are core to what we do This role's primary function is to support the finance department by performing routine accounts payable duties including invoice processing, payment preparation, and data entry. The role ensures accurate and timely financial record-keeping, assisting in maintaining the integrity of the organisation’s financial reporting.

Responsibilities

• Process supplier invoices and credit notes in accordance with company policy and procedures
• Match purchase orders / quotations and invoices for accurate processing
• Reconcile supplier statements and follow up on outstanding items
• Process expenses and ensure rechargeable expenses are charged to clients
• Assist in the preparation of weekly payment runs
• Maintain accurate records of all transactions and update financial databases
• Respond to vendor queries and resolve invoice discrepancies in a timely manner
• Bank reconciliations
• Assist with month-end and year-end close processes as needed
• Support internal and external audits by preparing documentation
• Provide general administrative support to the finance team
• Uphold confidentiality and integrity of financial data at all times

Must Have Skills Required

• Degree Certificate/Diploma in Accounting, Finance, or related field
• Prior experience in accounts payable or administrative finance role
• Knowledge of ERP systems (Xero, Exact advantageous)
• Experience working in a shared service or large corporate finance environment
• Proficient in MS Excel and accounting software (e.g., Sage, Xero, QuickBooks)
• Strong attention to detail and accuracy
• Good organisational and time management skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Willingness to learn and take on new tasks

VirtualResource is a boutique IT consultancy specialising in HR & Digital Transformation. We help organisations shape their Digital Roadmaps, deploy Workday with confidence, keep it running at its best, and adopt AI in ways that deliver real outcomes. We're not the biggest consultancy you'll work with, and that's deliberate. We've built VR around experienced practitioners who've done the work - people who can sit alongside your team, understand the context, and help move things forward without the layers and overhead you'd find elsewhere. Our people are the reason clients come back. Great consulting starts with great people. We invest in ours, because the experience our clients have with VR is shaped entirely by the team they meet. We attract experienced professionals and give them work that's worth showing up for We create a flexible, considered working environment built around trust. We reward people fairly and recognise the value they bring We invest in development and upskilling because staying sharp is part of the job