Accounts Payable Clerk

Empact Group; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Empact Group is seeking an Accounts Payable Specialist in Gauteng to ensure supplier accounts are accurate and paid on time. The role requires reconciling ledgers, resolving supplier queries, and maintaining vendor files within SAP and Worksmart systems.

You will work cross-functionally with procurement, finance, and regional managers to secure timely payments and accurate remittances. Candidates should have a Matric with finance certificate and at least 2 years in accounts payable, with

Qualifications

• Matric with finance certificate as minimum qualification.
• Prefer degree or diploma in finance or related field.
• 2 years in Accounts Payable experience.
• Experience handling 50+ supplier payments.
• Solid MS Office skills and attention to detail.
• Familiarity with SAP Finance module AP processes.

Responsibilities

• Reconcile vendor ledgers to supplier statements monthly.
• Resolve supplier queries promptly with stakeholders.
• Arrange and attend meetings with suppliers as needed.
• Verify invoices and credit notes for accuracy.
• Investigate variances and request credit notes when necessary.
• Make timely payments per terms and send remittances.
• Request copies of invoices and related documents.
• Capture invoices once in Worksmart or SAP.
• Block/unblock invoices during investigations and clearance.
• Verify payment proposals against documents and accounts.
• Update vendor files monthly with relevant information.
• Maintain GR/IR accounts by processing valid invoices.
• Own supplier-related issues until resolved.
• Complete control sheets and VLOOKUPs by deadlines.

Skills

People skills

MS Office skills

Education

Matric with certificate in Finance

Degree/Diploma Preferred

Tools

SAP Finance module

Job description

he main purpose of the job:

The incumbent will be responsible to ensure that suppliers’ accounts are correct and paid.

Desirable Education and experience:

• Matric with certificate in Finance
• Degree/Diploma Preferred
• 2 years’ previous experience in Accounts Payable team.
• Experience in managing an area of a payments book exceeding 50 suppliers.
• Good people skills.
• Excellent MS Office skills
• Trained and with moderate exposure to the SAP Finance module - specifically accounts payable transactions.

Key areas of responsibility:

• To reconcile vendor ledgers to supplier statement by calendar month.
• Resolving supplier queries timeously. Engage with suppliers, procurement, Finance Business colleagues, Unit Managers, and Regional Managers where required.
• Arrange and attend in person or online meetings with suppliers where required.
• Performing invoice / credit note verification.
• Investigating price and quantity variances on invoices and requesting credit notes from suppliers where required.
• Make payments timeously per payment terms and send out payment remittances to suppliers.
• Requesting copies of outstanding invoices, PODs, credit notes, claims, and statements from units and or suppliers.
• Ensure invoices are only captured once, either in Worksmart or SAP.
• Blocking invoices for payment where they are under investigation and unblock once cleared.
• Verifying payment proposal items against reconciled accounts and supporting documents
• Updating vendor files via procurement with accounting clerk information monthly.
• Reviewing and maintaining GR/IR account by processing all valid invoices and credit notes, by deadline set
• Take ultimate responsibility for supplier-related actions/issues/problems until they are resolved.
• Control sheet and final Vlookup completion by deadline set.

Empact Group is committed to Employment Equity in line with legislation and will give first preference to candidates as per Equity requirements.

By applying for a role within Empact Group (Proprietary) Limited, all Personal Information which you provide to the Company will be held and/ or stored securely for the purpose of recruitment. Your Personal Information will be stored electronically in a database. Where appropriate, some information may be retained in hard copy. In either event, storage will be secure and audited regularly regarding the safety and the security of the information in accordance with the Protection of Personal Information Act, 4 of 2013 (“POPI”).