Accounts Payable Clerk

Profile Personnel; East London; On-site; ZAR 223,200 - 334,800; Full time

Job summary

A well-established retail company based in East London is seeking an experienced finance professional to join their dynamic team. The successful applicant will prepare invoices, manage supplier documentation, and handle queries while ensuring accurate record-keeping on an Excel creditors ledger. Applicants must have Grade 12 and relevant qualifications in finance, along with strong skills in Microsoft Office, especially Excel and Pastel. The role offers an opportunity to work in a vibrant environment with potential for growth.

Qualifications

• Must have Grade 12 (certificate to be submitted on application).
• Relevant qualification in finance is advantageous.
• Valid Driver’s License – Code 8 unendorsed is advantageous.

Responsibilities

• Prepare invoices and supplier documentation for monthly sign-off.
• Capture monthly invoices and marketing discounts on excel creditors ledger.
• Reconcile trade creditors accounts to supplier statements and excel ledger.

Skills

Microsoft Office

Pastel Experience

Advanced MS Excel Knowledge

Education

Grade 12 Certificate

Relevant Qualification in Finance

Job description

Well-established retail company based in East London are seeking an experienced (and qualified) applicant to join their dynamic team. The applicant would be required to prepare invoices and supplier documentation for monthly sign-off by the Accountant, as well as to deal with supplier queries.

Qualification/Requirements

• Must have Grade 12 (certificate to be submitted on application)
• Any relevant qualification in finance (advantageous)
• Valid Driver’s License – Code 8 unendorsed (advantageous)
• Computer literate: Microsoft Office with Pastel experience as well as advanced MS Excel knowledge

Experience

• Minimum 1-3 years’ experience in a similar role in finance / accounts payable

Daily and Monthly Tasks

• Capture monthly invoices, claims, marketing discounts and labour costs on excel creditors ledger
• Calculate marketing discounts and discounts of invoices received monthly and populate the AP sheet with the figures
• Capture payments on the excel creditor ledger
• Send claims to suppliers
• Update excel and pastel for claims on a weekly basis
• Review supplier take‑on forms that are submitted to Finance and allocate a supplier code to buying. Load trade suppliers on Pastel using the allocated code
• Complete the information section on credit applications before submitting it to management for review and signing. On the terms and conditions ensure anything that relates to payment aligns with the policy
• Maintain an accurate record of all supplier accounts on the excel creditors spreadsheet including; adding new suppliers, AP sheet and payments report tab on the spreadsheet
• Confirm banking details with suppliers via telephone and e‑mail the details to buying to verify before paying new suppliers
• Accurate recording of payments within credit payment terms and policies. Ensure purchase orders have the correct payment terms listed, the GRN matches the CP on the orders and the delivery date used for payment is correct i.e. when the buying department makes any amendments to the purchase orders
• Update the monthly AP purchases captured on excel creditors ledger and balance to the IMS, twice a week for the weekly payments report sent to management
• Accurately record any transactions during the month to ensure the figures are accurate before it is sent to management i.e early payments
• Reconcile trade creditors accounts to supplier statements, excel ledger and pastel
• Preparation of monthly creditors reconciliations and submission for review
• Populate import batches to load onto the bank for month end payments for trade
• Follow up on outstanding reconciliation items
• Check on outstanding queries on reconciliations
• Follow up and handling of trade creditor queries i.e claims sent to suppliers, returns, return waybills and credit notes
• Identify supplier queries and resolve in a speedy manner i.e cost price queries, invoices charged on the account but not captured on the IMS system, inaccurate account balances etc.
• Identify potential early payment discounts
• Raise any discount opportunities with the finance manager

Should you wish to apply please submit your CV through for consideration.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.