Academic Records & Compliance Coordinator

International Hotel School (Official); Ballito; On-site; ZAR 180,000 - 240,000; Full time

Job summary

The International Hotel School is opening a new North Coast Campus and is seeking an Academic Administrator to coordinate and manage student academic records. You will oversee MIS/LMS registrations, maintain student files, and support both local and international student processes to ensure accurate academic documentation.

Ideal candidates will have Grade 12 and at least 2 years in academic administration, with strong MS Office and database skills and a keen eye for detail.

Qualifications

• Grade 12 is required.
• A tertiary qualification is beneficial but not mandatory.
• Minimum of 2 years in an administrative role in the academic sector.
• Experience in the creative industry is beneficial.

Responsibilities

• Administer on-time registration of students on the MIS and LMS.
• Ensure accuracy of registered student data reflecting on the MIS; quality assure against admission requirements.
• Download attendance registers from the MIS for weekly use by HOD/lecturers.
• Maintain weekly uploads of student e-files and communications to students.
• Administer international student compliance and report weekly at Academic meetings.
• Provide administrative support to students.
• Prepare accurate assessment documentation for formative and summative sittings.
• Quality assure grades captured by HOD/Lecturer against assessment documentation.
• Coordinate distribution of internal moderation between module coordinators.
• Provide students with accurate transcripts twice yearly, signed by HOD and ME.
• Manage learner achievements for graduation and timely submission to Support Office.
• Administer short course offerings.
• Attend open days.

Skills

Database literacy

MS Office

Administrative skills

Interpersonal communication

Education

Grade 12

Tertiary qualification beneficial

Tools

MS Office

Database systems

Job description

The International Hotel School is opening a new North Coast Campus and is seeking an Academic Administrator to coordinate and manage student academic records. You will oversee MIS/LMS registrations, maintain student files, and support both local and international student processes to ensure accurate academic documentation.

Ideal candidates will have Grade 12 and at least 2 years in academic administration, with strong MS Office and database skills and a keen eye for detail.