Academic Admin Officer – Faculty Office & Events

UWC Sport; Bellville; On-site; ZAR 360,000 - 420,000; Full time

Job summary

The University of the Western Cape invites applications for an experienced Administrative Officer to support the Faculty Manager in the Faculty Office. You will help ensure smooth day-to-day administration, manage scheduling, and collaborate with academic and administrative staff as well as internal and external stakeholders.

Responsibilities include academic administration, office coordination, finance administration, enquiry management, events, committee support and general office duties, with

Qualifications

• Senior Certificate (Matric/Grade 12).
• At least three years of secretarial or administrative experience.
• Proficient in MS Office and Google Suite (Word/Excel/PowerPoint, Teams) and Google Mail/Meet/Drive.
• Knowledge of MAS & SASI Student Enrolment Management System.
• Knowledge of the InfoLN finance system.

Responsibilities

• Academic Administration: handle queries related to registration and advise students, parents, lecturers and tutors when required.
• Office Coordination: assist walk-in clients, refer queries, manage internal faculty records.
• Finance Administration: obtain quotations, create purchase orders, arrange travel bookings.
• Enquiry Management: respond to queries about programmes offered by the Faculty.
• Marketing & Event Support: assist at Faculty events (Open Days, awards, career exhibitions).
• Committee & Meeting Administration: assist with agendas, minutes, venue bookings, governance documents.
• General Administration: filing, copying, and document collation.
• Business Continuity: coordinate staff rotation and update online drives.

Skills

Scheduling

Stakeholder coordination

Communication

Teamwork

Education

Diploma or Degree (NQF 6/7)

Tools

MS Office

Google Suite

MAS & SASI

InfoLN

Job description

The University of the Western Cape invites applications for an experienced Administrative Officer to support the Faculty Manager in the Faculty Office. You will help ensure smooth day-to-day administration, manage scheduling, and collaborate with academic and administrative staff as well as internal and external stakeholders.

Responsibilities include academic administration, office coordination, finance administration, enquiry management, events, committee support and general office duties, with