Remote Administrative & Executive Assistant for Global Teams

Veta Virtual Inc.; Venezuela; À distance; VES 34 414 000 - 51 130 000; Plein temps

Avantages offerts par ce poste

Competitive USD salary

100% remote work

10 paid days off

Career growth opportunities

People-first culture

Résumé du poste

Veta Virtual Inc. is seeking an Administrative/Executive Assistant to support a US/Canada client team. You will manage calendars, draft emails, prepare reports, coordinate meetings, and handle confidential information with discretion.

Remote from LATAM or Europe, you will work across time zones, track projects, support travel and events, and assist with expense reporting. A proactive mindset, strong organization, and near-native English are essential.

Qualifications

• 2+ years of experience in an administrative, executive assistant, or virtual assistant role.
• Excellent written and verbal English communication with a professional tone.
• Proactive mindset and ability to anticipate needs and take initiative.
• Discretion with confidential information and data handling.

Responsabilités

• Track projects, tasks, and deadlines; send reminders and follow up until completion.
• Draft, proofread, and send polished emails, memos, and updates.
• Prepare reports, presentations, and documents; keep information organized.
• Coordinate meeting logistics from agendas to notes and action items.
• Coordinate with vendors, contractors, and external partners.
• Maintain digital files, spreadsheets, and databases.
• Manage calendars across time zones and spot conflicts early.
• Support travel arrangements, events, and expense tracking.
• Handle confidential business information with discretion.
• Solve small problems proactively and stay calm under pressure.

Connaissances

Organizational skills

Time management

English communication

Proactive mindset

Discretion

Google Workspace

Microsoft Office

Remote work

Outils

Google Workspace

Microsoft Office

Description du poste

Veta Virtual Inc. is seeking an Administrative/Executive Assistant to support a US/Canada client team. You will manage calendars, draft emails, prepare reports, coordinate meetings, and handle confidential information with discretion.

Remote from LATAM or Europe, you will work across time zones, track projects, support travel and events, and assist with expense reporting. A proactive mindset, strong organization, and near-native English are essential.