Remote Administrative Associate — Exec Support & Ops

Valatam; Caracas; Remote; VES 6,892,000 - 10,338,000; Full time

Benefits offered by this job

Annual pay increments

Discretionary client bonuses

Monthly medical insurance stipend

Birthday / Anniversary bonuses

Gym / Wellness allowance

Unlimited online fitness classes

Company events & Christmas Celebr at.

7 U.S. federal holidays + 4 paid PTO

Job summary

Valatam is seeking a 100% remote Administrative Associate to join our team, supporting executive workflows across Latin America and globally. You will optimize process documentation, organize Google Drive, and lead data-entry initiatives to drive decision-making. Strong English and Spanish skills, plus 3–5 years of admin experience, are required.

We offer competitive USD-based pay, annual increments, client bonuses, and wellness stipends. A quiet home office and reliable internet are essential.

Qualifications

• Fluent English (C1/C2) and Spanish.
• 3 - 5 years of experience in administration or virtual assistance.
• Proficiency with Google Workspace and Microsoft Office.
• Excellent communication and problem-solving skills.
• Quiet home office, stable internet (≥ 10 Mbps down / 2 Mbps up), and backup connection.
• Bachelor's or Associate's degree preferred.

Responsibilities

• Optimize process documentation and maintain accurate, high-quality institutional records.
• Structure and organize file systems in Google Drive so the team can access what they need.
• Lead data entry initiatives, safeguard data integrity, and generate internal reports.
• Proactively manage executive correspondence, including high-level email management.
• Conduct independent research and handle sensitive or complex documentation.
• Take on additional specialized administrative tasks to support team goals.

Skills

Fluent English

Spanish

Education

Bachelor's or Associate's degree

Tools

Google Workspace

Microsoft Office

Job description

Valatam is seeking a 100% remote Administrative Associate to join our team, supporting executive workflows across Latin America and globally. You will optimize process documentation, organize Google Drive, and lead data-entry initiatives to drive decision-making. Strong English and Spanish skills, plus 3–5 years of admin experience, are required.

We offer competitive USD-based pay, annual increments, client bonuses, and wellness stipends. A quiet home office and reliable internet are essential.