Operations & Project Associate - Fully Remote, Bilingual

Valatam; Caracas; Remote; VES 6,843,000 - 10,265,000; Full time

Benefits offered by this job

Hourly rate USD 696–1,044/mo (exp‑base

Annual pay increments

Discretionary client bonuses

Holidays and PTO

Monthly health insurance stipend

Wellness/gym allowance

Company events

Job summary

Valatam is hiring an Operations & Project Associate for a fully remote, full-time position. You will manage operational tasks, coordinate projects, and keep workflows running smoothly while handling moderately complex processes.

Requirements include bilingual English/Spanish, 3–4 years in ops or project coordination, plus experience with tools like Asana, Notion, and Trello. Strong Google Workspace and Office skills are expected.

Qualifications

• Fluent in English (C1/C2) and Spanish.
• 3-4 years of experience in operations or project coordination.
• Experience with Asana, Notion, Trello is a plus.
• Proficient in Google Workspace and Microsoft Office.
• Excellent communication and attention to detail.
• Quiet home office with stable internet
• Bachelor's or Associate's degree preferred.

Responsibilities

• Document and improve existing processes and maintain records.
• Manage and structure Google Drive files and folders.
• Perform data entry and generate internal reports.
• Manage client and vendor emails and draft responses.
• Conduct research and create clear, actionable summaries.
• Coordinate and track project tasks across teams and deadlines.
• Other related tasks as needed.

Skills

Fluent in English & Spanish

Attention to detail

Excellent communication

Education

Bachelor's or Associate's degree preferred

Tools

Asana

Notion

Trello

Google Workspace

Microsoft Office

Job description

About Valatam

Valatam connects bilingual professionals from Latin America with global clients. We're proud to be certified as a Great Place to Work for 2025-2026, proof that great work starts with great people.

About Valatam

Valatam connects bilingual professionals from Latin America with global clients. We're proud to be certified as a Great Place to Work for 2025-2026, proof that great work starts with great people.

About The Role

We're hiring an Operations & Project Associate to manage operational tasks independently, coordinate projects, and keep workflows running smoothly. This is a 100% remote, full-time position ideal for someone comfortable handling moderately complex processes, making sound decisions on the go, and adapting when not everything is fully documented.

Key Responsibilities

• Document and improve existing processes, identifying gaps and maintaining accurate, up-to-date records
• Manage and structure file organization in Google Drive, including building and maintaining folder systems
• Perform data entry and generate internal reports, flagging inconsistencies and suggesting corrections as needed
• Manage email communication with clients and vendors, drafting responses and following up independently
• Conduct research and synthesize findings into clear, actionable documents or summaries
• Coordinate and track project tasks across cross-functional teams, helping to prioritize deadlines and keep stakeholders aligned across multiple workstreams
• Other related tasks as needed

Requirements

• Fluent in English (C1/C2) and Spanish
• 3-4 years of experience in operations, project coordination, or a related role
• Ability to follow structured processes and execute repetitive tasks with consistency and accuracy
• Experience with Asana, Notion, Trello, or similar project management tools is a plus
• Proficient in Google Workspace and Microsoft Office
• Excellent communication and attention to detail
• Quiet home office with stable internet (≥10 Mbps download / 2 Mbps upload) and backup connection
• Bachelor's or Associate's degree preferred

Benefits

Our Core Values at Work

We live by ACTION (get things done), CARE (help others and do things right), OUTSTANDING (operate at the highest standards), DEPENDABLE (own every commitment), and ENERGY (bring positivity every day). You'll thrive here if these values resonate with you.

What We Offer

• Hourly rate equivalent to USD $696 - $1,044/month (experience-based)
• Annual pay increments
• Discretionary client bonuses (80 % of clients award year-end bonuses)
• 7 U.S. federal holidays + 4 paid PTO days
• Monthly medical insurance stipend (after meeting eligibility criteria)
• Birthday / Anniversary bonuses + Gym / Wellness allowance
• Unlimited online fitness classes + company events & Christmas celebrations

IMPORTANT

We would like to inform you that during the first four months of employment, it is critical that candidates are available to work from the countries listed above and without any travel commitments. This is to ensure a smooth onboarding process and to allow new hires to fully focus on their roles and responsibilities.

If you have a trip already planned within the next four months, we kindly request that you apply for our positions after returning from your trip. We appreciate your understanding and look forward to considering your application once you are available to commit to the role.