Executive Secretary & Personal Assistant

MOUNT ZION LLC; Santa Rosa; On-site; VES 26,515,000 - 33,747,000; Full time

Benefits offered by this job

401(k)

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Wellness resources

Job summary

Mount Zion LLC is seeking a highly organized Secretary/Personal Assistant to support office staff and leadership. You will manage calls, scheduling, meetings, and correspondence while maintaining confidentiality and professional communication.

The role requires a Bachelor's degree (or Associate's with substantial experience), 2+ years in a similar capacity, and proficiency with MS Office; must be flexible to cover all shifts, including evenings and weekends. Competitive hourly pay offered.

Qualifications

• Bachelor's degree required; an Associate's degree with substantial administrative experience may be considered.
• Minimum of 2 years of direct administrative support experience in a Secretary or Personal Assistant role.
• Previous experience as a Secretary, Personal Assistant, or Executive Assistant in a professional office setting is required.
• Proficient computer skills with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Excel proficiency preferred.
• Highly organized with strong time management and ability to manage multiple tasks.

Responsibilities

• Answer incoming calls promptly and route to appropriate team members.
• Serve as the point of contact for families, staff, and external partners; maintain discretion and confidentiality.
• Schedule appointments and coordinate meeting logistics, including reminders and room arrangements.
• Prepare meeting agendas, take minutes, and distribute materials in advance.
• Maintain organized filing systems and update procedures and documentation protocols.
• Provide general administrative support to leadership and monitor office supplies and equipment.

Skills

Bachelor's degree

Administrative support

Secretary/PA experience

Office equipment familiarity

MS Office (Word, Excel, Outlook, Power

Time management

Education

Bachelor's degree in Business Administration or related field

Associate's degree + substantial administrative experience considered

Tools

Printers

Scanners

Copiers

Fax machines

Job description

Mount Zion LLC is seeking a highly organized Secretary/Personal Assistant to support office staff and leadership. You will manage calls, scheduling, meetings, and correspondence while maintaining confidentiality and professional communication.

The role requires a Bachelor's degree (or Associate's with substantial experience), 2+ years in a similar capacity, and proficiency with MS Office; must be flexible to cover all shifts, including evenings and weekends. Competitive hourly pay offered.