Administrative Associate (Remote) - LATAM

Valatam; Caracas; Remote; VES 27,125,000 - 37,975,000; Full time

Benefits offered by this job

Annual pay increments

Discretionary client bonuses (80% of:

7 U.S. federal holidays + 4 paid PTO

Monthly medical insurance stipend

Birthday / Anniversary bonuses + Gym /

Unlimited online fitness classes +会社行事

Job summary

Valatam is seeking a 100% remote Administrative Associate to support our Latin America clients and executives. You will manage workflows, document processes, organize digital files, and oversee executive emails and client communications from a home office.

Ideal candidates bring 3–5 years in administration or virtual assistance, fluency in English and Spanish, and proficiency with Google Workspace and Microsoft Office. A quiet home setup and reliable internet are required.

Qualifications

• Fluent English (C1/C2) and Spanish.
• 3–5 years of experience in administration or virtual assistance.
• Proficiency with Google Workspace and Microsoft Office.
• Excellent communication and problem-solving skills.
• Quiet home office, stable internet and backup connection.
• Bachelor's or Associate's degree preferred.

Responsibilities

• Optimize process documentation and maintain accurate records.
• Structure and organize Google Drive files for team access.
• Lead data entry initiatives and generate internal reports.
• Manage executive correspondence and high-level email communication with clients/vendors.
• Conduct independent research and handle sensitive documentation.
• Take on additional specialized administrative tasks to support team goals.

Skills

English (C1/C2)

Spanish

Excellent communication

Problem solving

Education

Bachelor's or Associate's degree

Tools

Google Workspace

Microsoft Office

Job description

About Valatam

We're Valatam, a team that connects bilingual professionals from Latin America with global clients. Our people are our pride, and we're thrilled to be certified as a

About Valatam

We're Valatam, a team that connects bilingual professionals from Latin America with global clients. Our people are our pride, and we're thrilled to be certified as a Great Place to Work for the 2025-2026 period, proof that great work starts with great people.

About The Role

We're looking for a 100% remote Administrative Associate to join our team. If you have experience supporting executive teams or clients across Latin America and you're ready to move beyond basic support into independently managing workflows, this role is for you. You'll play a key part in keeping operations running smoothly and serve as a reliable point of contact day-to-day.

What You'll Do

• Optimize process documentation and maintain accurate, high-quality institutional records
• Structure and organize file systems in Google Drive so the whole team can access what they need, friction-free
• Lead data entry initiatives, safeguard data integrity, and generate internal reports that drive decision-making
• Proactively manage executive correspondence, including high-level email management and communication with clients and vendors
• Conduct independent research and handle sensitive or complex documentation
• Take on additional specialized administrative tasks to support team goals

Requirements

• Fluent English (C1/C2) and Spanish
• 3 - 5 years of experience in administration or virtual assistance
• Proficiency with Google Workspace and Microsoft Office
• Excellent communication and problem-solving skills
• Quiet home office, stable internet (≥ 10 Mbps down / 2 Mbps up), and backup connection
• Bachelor's or Associate's degree preferred

Our Core Values at Work

We live by ACTION (get things done), CARE (help others and do things right), OUTSTANDING (operate at the highest standards), DEPENDABLE (own every commitment), and ENERGY (bring positivity every day). You'll thrive here if these values resonate with you.

What We Offer

• Annual pay increments
• Discretionary client bonuses (80 % of clients award year-end bonuses)
• 7 U.S. federal holidays + 4 paid PTO days
• Monthly medical insurance stipend (after meeting eligibility criteria)
• Birthday / Anniversary bonuses + Gym / Wellness allowance
• Unlimited online fitness classes + company events & Christmas celebrations

IMPORTANT

We would like to inform you that during the first four months of employment, it is critical that candidates are available to work from the countries listed above and without any travel commitments. This is to ensure a smooth onboarding process and to allow new hires to fully focus on their roles and responsibilities.

If you have a trip already planned within the next four months, we kindly request that you apply for our positions after returning from your trip. We appreciate your understanding and look forward to considering your application once you are available to commit to the role.