Administrative Assistant, AVRR Unit (Caracas)

IOM - UN Migration; Caracas; Presencial; VES 15.136.000 - 21.190.000; Jornada completa

Descripción de la vacante

The IOM Administrative Assistant (RVA) in Caracas provides essential clerical and administrative support within the Assisted Voluntary Return and Reintegration (AVRR) Unit. The role involves handling correspondence, arranging meetings and travel, maintaining records, and ensuring smooth office operations.

Fluency in Spanish is required; English and/or other languages are an asset. A high school diploma with relevant experience or a Bachelor's degree is required.

Formación

• High school diploma or equivalent with relevant experience
• Bachelor's degree in business administration or related field with relevant experience
• Experience providing general administrative and clerical support
• Experience organizing meetings, travel arrangements and logistics
• Experience maintaining filing systems and administrative records
• Experience handling confidential information with discretion
• Prior work with international humanitarian organizations is an advantage

Responsabilidades

• Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation.
• Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
• Enter, retrieve, structure and update information from various sources; present results in standard format.
• Set up and maintain office files and reference systems according to standard procedures.
• Initiate, view and track administrative transactions in computerized financial/travel/HR systems.
• Support the organization and administration of meetings, workshops and events (arranging meeting rooms and facilities).
• Assist with arranging travels: organize transport, logistics, accommodation, documents.
• Ensure availability of office supplies and maintenance of office equipment.
• Perform other duties as required.

Conocimientos

MS Office proficiency

Attention to detail

Discreet and client-oriented

Organizational and time management

Written and verbal communication

Educación

High school diploma with three years of relevant experience

Bachelor's degree in business administration or related field

Descripción del empleo

The IOM Administrative Assistant (RVA) in Caracas provides essential clerical and administrative support within the Assisted Voluntary Return and Reintegration (AVRR) Unit. The role involves handling correspondence, arranging meetings and travel, maintaining records, and ensuring smooth office operations.

Fluency in Spanish is required; English and/or other languages are an asset. A high school diploma with relevant experience or a Bachelor's degree is required.