Caracas-Based Administrative Assistant – AVRR

OIM - ONU Migración; Caracas; On-site; VES 7,141,000 - 10,201,000; Full time

Job summary

OIM - ONU Migración in Caracas seeks an Administrative Assistant (RVA) to support the AVRR unit with routine clerical tasks and coordinated operations. The role requires strong organizational skills and attention to detail, including drafting correspondence and maintaining records.

The position involves arranging meetings, travel logistics, and general office administration, with an emphasis on data accuracy, confidentiality and cross‑unit collaboration. Fluency in Spanish is required.

Qualifications

• High school diploma with three years of relevant experience; or a bachelor’s degree in business administration or related field with one year of relevant experience.
• Experience providing administrative and clerical support in an office environment.
• Experience organizing meetings, travel arrangements and logistics.
• Experience maintaining filing systems and confidential information handling.

Responsibilities

• Type, format and draft routine correspondence and collate reports and presentations.
• Receive, screen and direct telephone calls and visitors; respond to routine inquiries.
• Enter and manage information from various sources; present results in standard formats.
• Set up and maintain office files and reference systems.
• Initiate and track administrative transactions in financial, travel and HR systems.
• Support organization and administration of meetings, workshops and events.
• Arrange travel logistics including transport and accommodations.
• Ensure availability of office supplies and maintenance of equipment.
• Perform other duties as required.

Skills

MS Office

Attention to detail

Discreet, client-oriented

Time management

Written and verbal communication

Education

High school diploma

Bachelor’s degree in business administration

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

OIM - ONU Migración in Caracas seeks an Administrative Assistant (RVA) to support the AVRR unit with routine clerical tasks and coordinated operations. The role requires strong organizational skills and attention to detail, including drafting correspondence and maintaining records.

The position involves arranging meetings, travel logistics, and general office administration, with an emphasis on data accuracy, confidentiality and cross‑unit collaboration. Fluency in Spanish is required.