Bookkeeper & AP Specialist — QuickBooks Pro for Small Biz

Financeroles; United States; Remote; USD 15,000 - 18,000; Full time

Benefits offered by this job

Direct client work

Client-paid payroll handling

Flexible vacation policy

Job summary

Financeroles in the United States is seeking a detail-oriented bookkeeper to manage daily and weekly bookkeeping, AP/AR, and reporting via QuickBooks Online. You will handle invoicing, payroll data, and compliance, working closely with the client to ensure accuracy and timeliness.

The role requires strong English, precision with multi-step processes, and the ability to work independently after training. You will manage billing, payments, and reporting while maintaining confidentiality of

Qualifications

• Hands-on QuickBooks Online experience with data-entry accuracy.
• Experience with AP/AR, invoicing, or bookkeeping in a small business.
• Strong written English for emails to customers and vendors.
• High attention to detail and ability to follow multi-step processes.
• Familiar with Google Sheets and CRM/field service tools.
• Self-directed and reliable, able to run recurring workflows after training.
• Discreet with financial and vendor information.

Responsibilities

• Perform daily/weekly bookkeeping in QuickBooks Online.
• Process vendor invoices: convert POs to bills and match to invoices.
• Maintain PO/bill tracking spreadsheet and payment status.
• Assist purchasing coordination within PO/bill workflow.
• Support biweekly payroll data compilation for technicians.
• Generate client invoices per documented procedures.
• Track AR aging and follow up on invoices.
• Apply and reconcile payments in QuickBooks.
• Categorize transactions in QuickBooks and Ramp.
• Maintain QuickBooks Projects and track budget vs actuals.
• Update GM, yearly profit, and master/budget reports.
• Assist data reporting on customer engagement and leads.
• Provide W-9 and COI documents on request.
• Route COI requests to the right recipient.
• Track credential/subscription renewals for properties.
• Coordinate lien waivers with notary and customers.
• Take on light project coordination as workflows mature.

Skills

Written English communication

Attention to detail

Self-directed work style

Discretion with financial information

Ability to follow processes exactly

Tools

QuickBooks Online

Google Sheets

Pipedrive

Jobber

CRM systems

Job description

Financeroles in the United States is seeking a detail-oriented bookkeeper to manage daily and weekly bookkeeping, AP/AR, and reporting via QuickBooks Online. You will handle invoicing, payroll data, and compliance, working closely with the client to ensure accuracy and timeliness.

The role requires strong English, precision with multi-step processes, and the ability to work independently after training. You will manage billing, payments, and reporting while maintaining confidentiality of