Youth Workforce Outreach & Payroll Coordinator

Phipps; New York (NY); On-site; USD 19,000 - 28,000; Part time

Job summary

Phipps Neighborhoods in New York, NY seeks an Outreach & Payroll Specialist for Youth Workforce Programs. This part-time, on-site role supports recruitment, enrollment, and payroll administration across SYEP and WLG programs, coordinating with staff and families.

The position emphasizes accurate data handling, record-keeping, and communication with youth, schools, and community partners. Bilingual English/Spanish skills are preferred, and a high school diploma is required.

Qualifications

• High school diploma or equivalent required; experience with youth programs or DYCD programs preferred.
• Strong attention to detail, organization, and ability to complete work accurately by deadlines.
• Comfort with spreadsheets, data entry, email, document formatting, and learning program databases or newsletter tools.
• Clear, professional communication by phone, email, and in person with young people, families, staff, and community partners.
• Ability to work independently and collaboratively, solve routine problems, and handle confidential participant information with care.
• Bilingual English and Spanish skills preferred.
• Ability to lift and transport outreach materials such as tables, chairs, and boxes when required.

Responsibilities

• Support recruitment, outreach, enrollment, and follow up for SYEP and WLG; respond to community and program calls and messages.
• Collect, review, enter, and update participant documents and information in internal and funder systems; identify missing or inconsistent records for follow up.
• Help prepare for internal and funder audits by organizing records, checking documentation, and addressing assigned data corrections.
• Assist with SYEP and WLG payroll administration, including reviewing records, tracking issues, and coordinating corrections with program staff.
• Manage an assigned group of worksites for payroll questions, troubleshooting, and timely updates.
• Help coordinate outreach materials and events and share program information with participants, families, schools, and community members.
• Monitor assigned deadlines and provide timely status updates to the Operations Manager; suggest improvements to administrative and outreach processes.
• Review College Access trackers and participant records for completeness, accuracy, and timely updates; flag missing or inconsistent information to the appropriate staff member.
• Enter or update workshop, event, and student attendance when needed, using source records supplied by College Access staff and following established data procedures.
• Maintain organized contact lists, event rosters, and outreach records to support student and family follow up.
• Help draft, format, proofread, and distribute College Access newsletters and routine program updates using approved content and distribution lists.
• Support logistics for College Access workshops, family events, and college visits, including registration, confirmations, materials, and post event documentation.
• Compile basic participation and outreach summaries for staff review and assist with assigned administrative follow-up.
• And other duties as assigned by the supervisors.

Skills

Attention to detail

Organization

Data entry

Clear communication

Bilingual English/Spanish

Teamwork and independence

Manual handling

Education

High School Diploma or equivalent

Tools

Spreadsheets

Data entry systems

Newsletter tools

Program databases

Job description

Phipps Neighborhoods in New York, NY seeks an Outreach & Payroll Specialist for Youth Workforce Programs. This part-time, on-site role supports recruitment, enrollment, and payroll administration across SYEP and WLG programs, coordinating with staff and families.

The position emphasizes accurate data handling, record-keeping, and communication with youth, schools, and community partners. Bilingual English/Spanish skills are preferred, and a high school diploma is required.