Youth Services Admin Assistant & Scheduling Coordinator

Old Colony YMCA; Brockton (MA); On-site; USD 22,000 - 25,000; Full time

Job summary

Old Colony Y in Brockton seeks an Administrative Assistant to support the Community Service Network under the Director. The role ensures a friendly, safe, and courteous environment for members, youth and staff while handling secretarial operations and data entry.

The position supports the Department of Youth Services partnership, uses JJEMS for data entry, and requires strong organizational skills, attention to detail, and experience with youth programs.

Qualifications

• High school diploma required.
• Knowledge of the Massachusetts juvenile justice system is preferred.
• Experience with youth or juvenile justice/child welfare fields is valuable.
• Valid MA driver’s license required.
• Proficiency in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Manage the clerical workload.
• Act as office receptionist and answer the telephone.
• Greet youth, families, visitors, and monitors office entrance.
• Type reports and transcribe as needed.
• Submit quarterly, monthly, and/or weekly documents and reports.
• Maintain staff itineraries and a master staff schedule.
• Enter data in JJEMS as requested.
• Order office supplies and monitor equipment.
• Attend weekly team meetings and record minutes.
• Document and report building maintenance needs.
• Support transfer of documents and record requests.
• Assist in planning meetings, projects, and events.
• Create documents using Word, Excel, and PowerPoint and maintain agency forms catalogue.

Skills

Attention to detail

Strong communication

Teamwork

Education

High School Diploma

Knowledge of MA juvenile justice system

Valid MA Driver’s License

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Old Colony Y in Brockton seeks an Administrative Assistant to support the Community Service Network under the Director. The role ensures a friendly, safe, and courteous environment for members, youth and staff while handling secretarial operations and data entry.

The position supports the Department of Youth Services partnership, uses JJEMS for data entry, and requires strong organizational skills, attention to detail, and experience with youth programs.