Administrative Assistant: Center Ops & Data Support

Old Colony YMCA; Northern (KY); Hybrid; USD 25,000 - 29,000; Full time

Job summary

Old Colony YMCA in Hyannis, MA seeks an Administrative Assistant for the OCC Community Justice Support Center. Responsibilities include front-desk tasks, data entry, and coordinating information flow among staff and partners. A two-year degree and proficiency with MS Office are required, with some evening and travel as needed.

The role emphasizes accurate record keeping, professional communications, and collaboration with OCC, Probation, Parole, and other agencies to support center operations.

Qualifications

• Two year Associate Degree or equivalent training/education.
• Proficiency in Microsoft Word, Excel, Outlook and Teams.
• Attention to detail and accuracy a must.
• Some evening availability required.
• Some traveling required for meetings and trainings
• Must be able to sit, stand, bend and walk during the work day.

Responsibilities

• Register participants as they enter the Center.
• Answer telephones in a professional and courteous manner.
• File reports, review logs, and place drug testing results in participant files.
• Organize flow of information, messages, faxes, mail and electronic information to staff.
• Maintain forms, replenish supplies, use purchase orders and vouchers as directed.
• Maintain accurate records and filing for the program.
• Participate in supervision with the Program/Treatment Manager.
• Attend staff meetings as assigned.
• Work cooperatively with OCC, Probation, Parole and other agency personnel.
• Establish relationships with funding sources and the community.
• Collection and documentation of urine screens as needed.
• Other duties as assigned by supervisor.

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Old Colony YMCA in Hyannis, MA seeks an Administrative Assistant for the OCC Community Justice Support Center. Responsibilities include front-desk tasks, data entry, and coordinating information flow among staff and partners. A two-year degree and proficiency with MS Office are required, with some evening and travel as needed.

The role emphasizes accurate record keeping, professional communications, and collaboration with OCC, Probation, Parole, and other agencies to support center operations.