Administrative Coordinator (Hybrid Opportunity)

SLAC; Palo Alto (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Stanford CARE seeks an Administrative Coordinator to provide administrative and program coordination support, primarily for youth education initiatives and CARE Explorers. The role reports to the Associate Director of Operations with dotted-line oversight for education programming and events.

The position requires hybrid work, with 2 days on-site at 3180 Porter Dr. per week and full participation during two-week on-campus programs to support events and programming.

Responsibilities

• Overseeing the day-to-day planning, logistics, and operational execution of CARE's youth summer program – Stanford CARE Explorers – serving as the primary on-site point of contact for students, parents, and staff.
• Collecting and managing all program registration documentation, including registration forms, medical waivers, and consent forms, in compliance with Stanford University policies.
• Developing and maintaining detailed program schedules, including room reservations, catering, parking, and communications with participants, families, speakers, and staff.
• Ensuring all safety protocols are followed and that programs comply with relevant regulations and guidelines.
• Collecting participant and family feedback to assess program quality and drive continuous improvement.
• Supporting Stanford CARE events, conferences, seminars, and webinars under the direction of the Operations Specialist, including logistics coordination, vendor liaison, travel support to visitors and faculty, and materials preparation.
• Drafting and generating routine communications and coordinating the production and dissemination of program and event materials.

Job description

The Stanford Center for Asian Health Research and Education (CARE), under the Division for Research and Education in Academic Medicine (DREAM), is the only medical center among top US universities devoted to advancing the health of Asians worldwide through increasing knowledge, empowering education, and positively impacting clinical care.

Stanford CARE is seeking a highly motivated and detail-oriented Administrative Coordinator (Administrative Associate 2) to provide administrative and program coordination support under general supervision. This position will primarily focus on supporting CARE's youth education initiatives — including the CARE Explorers high school program — while also contributing to CARE's broader event and operations activities. This role requires the ability to work in a hybrid environment and will report to CARE's Associate Director of Operations, with a dotted-line relationship to the Education Program Manager for the CARE educational programming duties, and Operations Specialist for event-related duties.

Duties include

• Overseeing the day-to-day planning, logistics, and operational execution of CARE's youth summer program – Stanford CARE Explorers – serving as the primary on-site point of contact for students, parents, and staff.
• Collecting and managing all program registration documentation, including registration forms, medical waivers, and consent forms, in compliance with Stanford University policies.
• Developing and maintaining detailed program schedules, including room reservations, catering, parking, and communications with participants, families, speakers, and staff.
• Ensuring all safety protocols are followed and that programs comply with relevant regulations and guidelines.
• Collecting participant and family feedback to assess program quality and drive continuous improvement.
• Supporting Stanford CARE events, conferences, seminars, and webinars under the direction of the Operations Specialist, including logistics coordination, vendor liaison, travel support to visitors and faculty, and materials preparation.
• Drafting and generating routine communications and coordinating the production and dissemination of program and event materials.
• * - Other duties may also be assigned

This role is hybrid, with 2 days onsite at 3180 Porter Dr. per week. During our 2-week on-campus programs (e.g., our High School program), daily on-site presence is required to support events and programming.