Youth Programs Administrative Assistant (After-School)

Chinese--american-Planning-Counci; New York (NY); On-site; USD 22,730 - 32,373; Part time

Benefits offered by this job

Paid time off

Medical, Dental, Vision

Basic Life Insurance

Commuter Benefits

403(b) Retirement Plan

Job summary

Chinese-American Planning Council (CPC) is seeking an Administrative Assistant to support Youth & Community Development programs in New York City. You will coordinate office operations, manage program documentation, and assist staff and families to ensure smooth program functions.

The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to handle multiple priorities. Bilingual abilities are preferred.

Qualifications

• Must be at least 16 years old.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Knowledge of clerical practices and office procedures.
• Bilingual language proficiency preferred: Russian, Chinese (Mandarin or Cantonese), or Spanish.

Responsibilities

• Perform administrative duties across program operations, including student registration and scheduling through DYCD Connect.
• Produce correspondence, reports, and memorandums; schedule meetings; maintain staff and student files.
• Document attendance and incidents in compliance with program rules and policies.
• Prepare budgets, create check requests, and track expenditures accurately.
• Serve as liaison between the finance department and the program for smooth operations.
• Oversee office paperwork, financial and personnel files, and office equipment upkeep.
• Answer phones and direct community members to the appropriate personnel; train clerical staff.

Skills

Communication

Organizational skills

Interpersonal skills

Growth mindset

Bilingual preferred

Tools

Microsoft Office

Job description

Chinese-American Planning Council (CPC) is seeking an Administrative Assistant to support Youth & Community Development programs in New York City. You will coordinate office operations, manage program documentation, and assist staff and families to ensure smooth program functions.

The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to handle multiple priorities. Bilingual abilities are preferred.