Part-Time After-School Programs Admin Coordinator

Chinese-American Planning Council, Inc.; New York (NY); Hybrid; USD 23,000 - 32,000; Part time

Job summary

Chinese-American Planning Council, Inc. is seeking an Administrative Assistant for its DYCD COMPASS program site in Brooklyn. The role supports office operations, manages program documentation, and assists staff and families to ensure smooth program functioning.

The ideal candidate will be at least 16, proficient with Microsoft Office, and capable of handling clerical tasks with attention to detail. This on-site position offers a supportive environment with opportunities to grow within the

Qualifications

• Must be at least 16 years of age.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).
• Understanding of clerical practices and office procedures.
• Ability to communicate effectively with families, community members, and staff.

Responsibilities

• Perform a variety of administrative duties requiring comprehensive knowledge of program operations, including student registration and scheduling program activities through DYCD Connect.
• Produce correspondence, reports, and memoranda; schedule meetings and appointments; and maintain organized staff and student files and records.
• Document student attendance and incidents in compliance with program rules and agency policies.
• Prepare budgets, create check requests, and track program expenditures accurately.
• Serve as a liaison between the finance department and the program to facilitate communication and smooth operations.
• Maintain an organized office environment, including paperwork, financial and personnel files, and upkeep of office equipment and supplies. Monitor inventory and order supplies as needed.
• Communicate effectively and professionally with families, community members, and staff through verbal and written correspondence.
• Answer phone calls and assist or direct community members to appropriate personnel as necessary.
• Train and supervise clerical personnel as assigned.
• Oversee assigned Work Learn Grow participants, Summer Youth Employment Program (SYEP) participants, and volunteers.
• Perform other duties as assigned by the Program Director or Site Supervisor.

Skills

Communication

Organizational skills

Interpersonal skills

Bilingual (Russian/Chinese/Spanish)

Education

High School Degree or Equivalent

Tools

Microsoft Office

Job description

Chinese-American Planning Council, Inc. is seeking an Administrative Assistant for its DYCD COMPASS program site in Brooklyn. The role supports office operations, manages program documentation, and assists staff and families to ensure smooth program functioning.

The ideal candidate will be at least 16, proficient with Microsoft Office, and capable of handling clerical tasks with attention to detail. This on-site position offers a supportive environment with opportunities to grow within the