Youth Programs Admin & Events Coordinator (Part-Time)

City of Norfolk, VA; Norfolk (VA); On-site; USD 20,664,000 - 34,440,000; Part time

Benefits offered by this job

Employer pension plan

Parking provided

Job summary

The City of Norfolk, VA is seeking an administrative support professional to assist a variety of division operations in Youth Development. This role includes recruiting onboarding, coordinating meetings, and supporting program initiatives.

Ideal candidates will have at least two years of administrative experience, proficiency with Microsoft Office, and the ability to manage multiple priorities with confidentiality and clear communication. Evening or weekend hours may be required.

Qualifications

• Knowledge of administrative and office procedures.
• At least two (2) years of administrative support or related experience.
• Proficiency in Microsoft Office Suite and other office/administrative software.
• Ability to maintain confidential information, communicate effectively both orally and in writing, establish effective working relationships, and manage multiple priorities with accuracy and attention to detail.

Responsibilities

• Coordinates daily administrative operations for the division.
• Assists with recruitment, onboarding, orientation, hiring documentation, and training logistics for the Norfolk Emerging Leaders Program.
• Supports the Executive Internship Program through recruitment tracking, orientation materials, participant records, evaluations, and intern presentations.
• Assists with participants registration, enrollment, and application processing; maintains confidential participant records; and supports the management of division databases to ensure accurate program documentation and reporting.
• Assists with purchasing and procedure processes, including securing quotes, preparing requisitions, and maintaining inventory of program supplies and equipment.
• Maintains calendars, schedules, meeting logistics, and event coordination.
• Assists with preparing reports, maintaining KPI data, assists with surveys, annual reports, and the Youth Impact Report.
• Coordinates communications with youth, families, worksite supervisors, schools, community partners, and City departments.
• Provides operational support for Youth in Government Day, Executive Internship Program, Teen Expo, Norfolk Youth Council, NEL orientations, recognition events, and other division initiatives.
• Performs related duties as assigned.

Skills

Administrative support

Communication

Time management

Tools

Microsoft Office Suite

Job description

The City of Norfolk, VA is seeking an administrative support professional to assist a variety of division operations in Youth Development. This role includes recruiting onboarding, coordinating meetings, and supporting program initiatives.

Ideal candidates will have at least two years of administrative experience, proficiency with Microsoft Office, and the ability to manage multiple priorities with confidentiality and clear communication. Evening or weekend hours may be required.