Youth Development Program Assistant (Recreation Activity Instructor)

City of Norfolk, VA; Norfolk (VA); On-site; USD 20,664,000 - 34,440,000; Part time

Benefits offered by this job

Employer pension plan

Parking provided

Job summary

The City of Norfolk, VA is seeking an administrative support professional to assist a variety of division operations in Youth Development. This role includes recruiting onboarding, coordinating meetings, and supporting program initiatives.

Ideal candidates will have at least two years of administrative experience, proficiency with Microsoft Office, and the ability to manage multiple priorities with confidentiality and clear communication. Evening or weekend hours may be required.

Qualifications

• Knowledge of administrative and office procedures.
• At least two (2) years of administrative support or related experience.
• Proficiency in Microsoft Office Suite and other office/administrative software.
• Ability to maintain confidential information, communicate effectively both orally and in writing, establish effective working relationships, and manage multiple priorities with accuracy and attention to detail.

Responsibilities

• Coordinates daily administrative operations for the division.
• Assists with recruitment, onboarding, orientation, hiring documentation, and training logistics for the Norfolk Emerging Leaders Program.
• Supports the Executive Internship Program through recruitment tracking, orientation materials, participant records, evaluations, and intern presentations.
• Assists with participants registration, enrollment, and application processing; maintains confidential participant records; and supports the management of division databases to ensure accurate program documentation and reporting.
• Assists with purchasing and procedure processes, including securing quotes, preparing requisitions, and maintaining inventory of program supplies and equipment.
• Maintains calendars, schedules, meeting logistics, and event coordination.
• Assists with preparing reports, maintaining KPI data, assists with surveys, annual reports, and the Youth Impact Report.
• Coordinates communications with youth, families, worksite supervisors, schools, community partners, and City departments.
• Provides operational support for Youth in Government Day, Executive Internship Program, Teen Expo, Norfolk Youth Council, NEL orientations, recognition events, and other division initiatives.
• Performs related duties as assigned.

Skills

Administrative support

Communication

Time management

Tools

Microsoft Office Suite

Job description

Description

The City of Norfolk’s Department of Parks & Recreation offers a variety of opportunities to keep residents active and engaged. Parks & Recreation is proud to announce it has been awarded national accreditation by the Commission for Accreditation of Parks & Recreation Agencies. This ensures we will continue to provide quality recreational services that enrich the lives of Norfolk citizens

Under general supervision, performs administrative, operational and customer service work in support of the Division of Youth Development operations. The incumbent will coordinate a variety of administrative functions, assist with recruitment and onboarding activities, coordinate communication, assist with meetings and special events, and provide support the departmental programs and initiatives.

Essential Functions

• Coordinates daily administrative operations for the division.
• Assists with recruitment, onboarding, orientation, hiring documentation, and training logistics for the Norfolk Emerging Leaders Program.
• Supports the Executive Internship Program through recruitment tracking, orientation materials, participant records, evaluations, and intern presentations.
• Assists with participants registration, enrollment, and application processing; maintains confidential participant records; and supports the management of division databases to ensure accurate program documentation and reporting.
• Assists with purchasing and procedure processes, including securing quotes, preparing requisitions, and maintaining inventory of program supplies and equipment.
• Maintains calendars, schedules, meeting logistics, and event coordination.
• Assists with preparing reports, maintaining KPI data, assists with surveys, annual reports, and the Youth Impact Report.
• Coordinates communications with youth, families, worksite supervisors, schools, community partners, and City departments.
• Provides operational support for Youth in Government Day, Executive Internship Program, Teen Expo, Norfolk Youth Council, NEL orientations, recognition events, and other division initiatives.
• Performs related duties as assigned.

Education/Experience

Work requires knowledge of administrative and office procedures. The preferred candidate will possess at least two (2) years of administrative support or related experience.

Proficiency in Microsoft Office Suite and other office/administrative software. Ability to maintain confidential information, communicate effectively both orally and in writing, establish effective working relationships, and manage multiple priorities with accuracy and attention to detail.

Additional Information & Requirements

• Up to 20 hours per week. Some evenings and weekends may be required.
• Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
• Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
• Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
• Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre‑tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre‑tax payroll deduction.

• The Tuition Assistance Program is established to encourage employees toward continued self‑development and education. Permanent full‑time and permanent part‑time classified, unclassified permanent, full‑time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

Note

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non‑City

Positions listed with a job type designation of "Non‑City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.