Youth Development Program Assistant (Recreation Activity Instructor)

City-of-Norfolk,-V; Norfolk (VA); On-site; USD 21,000 - 30,000; Part time

Job summary

City of Norfolk’s Department of Parks & Recreation is seeking an administrative support assistant to help coordinate daily operations. The role includes recruitment onboarding, program support for interns, registration processing, and maintaining confidential records.

This position requires at least two years of admin experience, proficiency with Microsoft Office, and strong communication along with the ability to manage multiple priorities.

Qualifications

• At least two years of administrative support or related experience.
• Proficiency in Microsoft Office Suite and other office software.
• Ability to maintain confidential information and manage multiple priorities with accuracy.

Responsibilities

• Coordinates daily administrative operations for the division.
• Assists with recruitment, onboarding, orientation, hiring documentation, and training logistics for the Norfolk Emerging Leaders Program.
• Supports the Executive Internship Program through recruitment tracking, orientation materials, participant records, evaluations, and intern presentations.
• Assists with participants registration, enrollment, and application processing; maintains confidential participant records; supports management of division databases.
• Assists with purchasing and procedure processes, including securing quotes, preparing requisitions, and maintaining inventory of program supplies and equipment.
• Maintains calendars, schedules, meeting logistics, and event coordination.
• Assists with preparing reports, maintaining KPI data, surveys, annual reports, and the Youth Impact Report.
• Coordinates communications with youth, families, worksite supervisors, schools, community partners, and City departments.
• Provides operational support for Youth in Government Day, Executive Internship Program, Teen Expo, Norfolk Youth Council, NEL orientations, recognition events, and other division initiatives.
• Performs related duties as assigned.

Skills

Administrative support

Communication skills

Time management

Tools

Microsoft Office Suite

Job description

The City of Norfolk’s Department of Parks & Recreations offers a variety of opportunities to keep residents active and engaged. Parks & Recreation has been awarded national accreditation by the Commission for Accreditation of Parks & Recreation Agencies. This ensures we will continue to provide quality recreational services that enrich the lives of Norfolk citizens

• Coordinates daily administrative operations for the division.
• Assists with recruitment, onboarding, orientation, hiring documentation, and training logistics for the Norfolk Emerging Leaders Program.
• Supports the Executive Internship Program through recruitment tracking, orientation materials, participant records, evaluations, and intern presentations.
• Assists with participants registration, enrollment, and application processing; maintains confidential participant records; and supports the management of division databases to ensure accurate program documentation and reporting.
• Assists with purchasing and procedure processes, including securing quotes, preparing requisitions, and maintaining inventory of program supplies and equipment.
• Maintains calendars, schedules, meeting logistics, and event coordination.
• Assists with preparing reports, maintaining KPI data, assists with surveys, annual reports, and the Youth Impact Report.
• Coordinates communications with youth, families, worksite supervisors, schools, community partners, and City departments.
• Provides operational support for Youth in Government Day, Executive Internship Program, Teen Expo, Norfolk Youth Council, NEL orientations, recognition events, and other division initiatives.
• Performs related duties as assigned.

Work requires knowledge of administrative and office procedures. The preferred candidate will possess at least two (2) years of administrative support or related experience.

Proficiency in Microsoft Office Suite and other office/administrative software. Ability to maintain confidential information, communicate effectively both or orally and in writing, establish effective working relationships, and manage multiple priorities with accuracy and attention to detail.

Work Schedule:

• Up to 20 hours per week. Some evenings and weekends may be required.