Youth Programs Admin Assistant (Camp Support, Part-Time)

Lakeland Hills Ymca; Mountain Lakes (NJ); On-site; USD 28,000 - 32,000; Part time

Benefits offered by this job

NJ Paid Sick Time

Free YMCA membership with access to on

Job summary

Lakeland Hills YMCA is looking for an organized Administrative Assistant to support the Camp & Youth Program Director with day-to-day operations of our youth programs. You will help keep rosters accurate, keep families informed, and ensure staff are prepared for activities and events.

This role requires attention to detail, strong communication skills, and the ability to thrive in a fast-paced environment. A background in office administration and proficiency with Microsoft Office are essential,

Qualifications

• Strong customer service skills with a friendly, patient approach.
• Proficiency in Word and Excel.
• Experience using Daxko and PlayerSpace or similar CRM systems.
• Prior administrative, office, or customer service experience.
• Excellent written and verbal communication skills.
• Strong organizational skills; able to multitask.
• Ability to maintain confidentiality with sensitive information.

Responsibilities

• Program Administration: pull, update, and maintain rosters for camp and youth sessions; track enrollment, waitlists, cancellations, and attendance; prepare schedules and materials.
• Family & Community Communication: serve as contact for parents by phone, email, and in person; share updates and logistics.
• Administrative Support: maintain files, data entry, assist with correspondence, organize supplies, and support event logistics.

Skills

Customer service

Microsoft Office

CRM systems (Daxko)

Administrative experience

Verbal communication

Organizational skills

Confidentiality

Education

High school diploma

Associate's or bachelor's preferred

Tools

Daxko

PlayerSpace

Job description

Lakeland Hills YMCA is looking for an organized Administrative Assistant to support the Camp & Youth Program Director with day-to-day operations of our youth programs. You will help keep rosters accurate, keep families informed, and ensure staff are prepared for activities and events.

This role requires attention to detail, strong communication skills, and the ability to thrive in a fast-paced environment. A background in office administration and proficiency with Microsoft Office are essential,