Youth Programs Admin Specialist

Ymc; Mountain Lakes (NJ); On-site; USD 28,000 - 32,000; Part time

Benefits offered by this job

Free YMCA membership

Access to Health & Fitness Center

Job summary

Lakeland Hills YMCA is seeking an organized Administrative Assistant to support the Camp & Youth Programs Director in Mountain Lakes, NJ. This part-time role focuses on rosters, enrollment tracking, and family communication to ensure smooth operations for youth activities.

You’ll handle administrative tasks, coordinate schedules, and assist with events while maintaining confidentiality and a customer-friendly approach. The position offers a competitive hourly wage and YMCA benefits.

Qualifications

• Strong customer service skills with a friendly, patient, solutions-oriented approach when working with parents, kids, and staff.
• Proficiency in Microsoft Word and Excel.
• Experience using Daxko and PlayerSpace (or comparable platforms).
• Excellent written and verbal communication, especially in customer-facing contexts.
• Strong organizational skills with ability to manage multiple tasks and deadlines.

Responsibilities

• Maintain accurate rosters for camp and youth program sessions and monitor enrollments, waitlists, and attendance.
• Prepare rosters, schedules, group assignments, sign-in sheets, and program materials.
• Communicate updates to families about weather closures, schedule changes, and pickup/drop-off details.
• Support the Camp & Youth Program Director with scheduling, correspondence, and event logistics.
• Assist with data entry and file maintenance for program records and forms.

Skills

Customer service

MS Office

CRM platforms

Communication

Organization

Education

High school diploma

Associate or bachelor's a plus

Tools

Daxko

PlayerSpace

Job description

Lakeland Hills YMCA is seeking an organized Administrative Assistant to support the Camp & Youth Programs Director in Mountain Lakes, NJ. This part-time role focuses on rosters, enrollment tracking, and family communication to ensure smooth operations for youth activities.

You’ll handle administrative tasks, coordinate schedules, and assist with events while maintaining confidentiality and a customer-friendly approach. The position offers a competitive hourly wage and YMCA benefits.