Yacht Operations & Admin Coordinator

Mcmnewport; Newport (RI); On-site; USD 45,000 - 65,000; Full time

Job summary

MCM is seeking an experienced Administrative Project Coordinator to join our Newport office. This role supports the Yacht Management Division, Accounting Department and the Principal to uphold MCM’s high standards of service.

Key duties include reception, travel coordination, purchasing, vendor management, and logistics for boat shows and regattas. Strong organization and communication are essential to excel in this role and contribute to a premier client experience.

Qualifications

• Well-organized candidate with strong communication skills.
• High attention to detail and thorough follow-through.
• Ability to think critically and work independently or in a team.

Responsibilities

• Reception: answer/direct calls, greet visitors, arrange meetings and refreshments.
• Administrative: coordinate travel, bookings and monthly invoices; manage vendor relations.
• General office support: handle mail, supplies, shipping, newsletters and contact database.
• Yacht Management Support: coordinate crew travel, keep files & vendor pricing current.
• Regatta Support: arrange shoreside accommodations and travel for major events.
• Purchasing/Shipping: obtain quotes, issue PO, track orders and ship/receive.
• Communications: maintain professional correspondence and support PR efforts.

Skills

Organization

Communication

Attention to detail

Critical thinking

Tools

Microsoft Office 365

Job description

MCM is seeking an experienced Administrative Project Coordinator to join our Newport office. This role supports the Yacht Management Division, Accounting Department and the Principal to uphold MCM’s high standards of service.

Key duties include reception, travel coordination, purchasing, vendor management, and logistics for boat shows and regattas. Strong organization and communication are essential to excel in this role and contribute to a premier client experience.