Xero Bookkeeper & ShiftCare Specialist

Virtual Assistant Team; Ammon (ID); Remote; USD 40,000 - 60,000; Full time

Job summary

A dynamic virtual support company is seeking a reliable Xero Bookkeeper & ShiftCare Specialist. The role involves managing daily bookkeeping tasks, invoicing, and supporting client management systems such as ShiftCare. Ideal candidates are proactive, detail-oriented, and have prior experience with Xero and ShiftCare. A strong internet connection and the ability to work under confidentiality are essential. Join us to help streamline our administrative processes for a smooth-running business.

Qualifications

• Strong internet connection and backup plan if necessary.
• Calm under pressure and genuinely helpful demeanor.
• Ability to learn tools quickly and focus on accuracy.

Responsibilities

• Manage day-to-day bookkeeping and admin workflows.
• Perform Xero bookkeeping support tasks.
• Prepare invoices and follow up on queries.
• Support administration in ShiftCare and similar platforms.
• Provide data entry and reporting support.
• Suggest improvements and document processes.

Skills

Reliability and stability

Service-minded attitude

Detail-oriented

Experience with Xero

Experience with ShiftCare

Job description

Xero Bookkeeper & ShiftCare Specialist

Full-time, AEST (Australian Eastern Standard Time)

We’re looking for a reliable, proactive Xero Bookkeeper & ShiftCare Specialist to become a trusted part of our team and help take key admin and finance tasks off our plates—starting with Xero bookkeeping and support with our client management systems (including ShiftCare).

About The Role

You’ll work closely with our leadership team to manage day-to-day bookkeeping/admin workflows, keep records up to date, and support our use of ShiftCare and related platforms. You’ll be a behind-the-scenes powerhouse who helps the business run smoothly, consistently, and professionally.

Key Responsibilities

• Xero bookkeeping support (day-to-day processing, reconciliations, and general upkeep)
• Invoicing and accounts administration (e.g., preparing invoices, following up on invoice queries as required)
• Support and administration in ShiftCare (and other related client management platforms as needed)
• Learn our systems quickly and help us get more value from them (training via documentation/videos, process notes, continuous improvement)
• Data entry and reporting support (accurate, timely, and well-organised)
• Follow defined processes and help improve them over time (suggest better ways, document steps, create checklists)

Skills Required

• Highly reliable: strong, stable internet connection (and ideally a backup plan), consistent attendance, and dependable output
• Great attitude: service-minded, proactive, calm under pressure, and genuinely helpful
• Trainable and detail-focused: you learn tools fast and care about accuracy
• Experience with Xero is strongly preferred (certification is a plus)
• Experience with ShiftCare is highly regarded (or experience with similar CRM/client management systems and confidence learning ShiftCare quickly)

Communication & Voice

Clear written English.

If occasional phone calls are required, a clear/neutral spoken English style is preferred (you may be asked for a short voice recording).

Security & Confidentiality

This role involves handling sensitive business and client information. You must be comfortable working under confidentiality requirements and following best-practice security procedures (password managers, access controls, and strict data handling).