Remote Accountant & Payroll Specialist (Xero + ShiftCare)

Hale Foundation; United States; Remote; USD 70,000 - 90,000; Full time

Job summary

Hale Foundation is seeking an experienced Accountant & Payroll Specialist to manage end-to-end accounting operations and complex NDIS/healthcare invoicing in a fully remote role. You will work directly with Xero and ShiftCare, ensuring accurate payroll processing and compliant invoicing while maintaining strong financial controls.

The ideal candidate has 2+ years in accounting and payroll, with proficiency in Xero and a background in Australian healthcare or NDIS providers.

Qualifications

• 2+ years of experience in core accounting, bookkeeping, and payroll management.
• Experience handling Australian clients, NDIS providers, or healthcare organizations is highly regarded.

Responsibilities

• End-to-End Payroll Management: Process weekly/fortnightly payroll runs, calculate shift penalties, overtime, allowances, and superannuation; reconcile payroll clearing accounts.
• NDIS Invoicing & Billing: Generate, review, and issue accurate billing schedules via ShiftCare and Xero for plan managers, NDIA portals, and self-managed participants.
• Reconciliation & General Ledger: Daily/weekly bank reconciliations in Xero; manage accounts payable and accounts receivable; follow-ups on aging, disputes.
• ShiftCare CRM Audit: Cross-match hours and timesheets against billed items and payroll entries to eliminate discrepancies.
• Financial Reporting & BAS Preparation: Assist in preparing management accounts, cash flow monitoring, PAYG summaries, and BAS reconciliations.
• Compliance & Documentation: Ensure adherence to Australian record-keeping standards and NDIS price limits.

Skills

Payroll management

Attention to detail

English communication

Independent remote work

Education

Bachelor's or Master's in Commerce/Accounting/Finance

CA qualifications preferred

Tools

Xero

ShiftCare

Job description

Hale Foundation is seeking an experienced Accountant & Payroll Specialist to manage end-to-end accounting operations and complex NDIS/healthcare invoicing in a fully remote role. You will work directly with Xero and ShiftCare, ensuring accurate payroll processing and compliant invoicing while maintaining strong financial controls.

The ideal candidate has 2+ years in accounting and payroll, with proficiency in Xero and a background in Australian healthcare or NDIS providers.