Bookkeeper (Multi-Unit Commercial Group)

Virtual Staff 365; United States; Remote; USD 42,000 - 56,000; Full time

Benefits offered by this job

Permanent work-from-home

Annual leave

13-month pay

HMO (STAFF only)

AEST-aligned hours

Job summary

Unknown is seeking a Bookkeeper to manage day-to-day financial operations for its hospitality, events, and recruitment businesses. The role covers AP/AR, reconciliations, payroll for remote teams, and administrative support across multiple units.

Ideal candidates have 3+ years of Australian bookkeeping experience and strong Xero skills, with a focus on accuracy, GST/Sales Tax compliance, and end-to-end monthly closings.

Qualifications

• Minimum 3 years of Australian bookkeeping experience.
• Advanced proficiency and accreditation in Xero.
• Solid understanding of double-entry bookkeeping and general ledger.
• Experience completing end-to-end monthly reconciliations.
• High level of attention to detail and numerical accuracy.

Responsibilities

• Manage day-to-day accounts payable and accounts receivable functions.
• Process invoice coding, batch payments, and generate client statements.
• Conduct daily and monthly bank, credit card, and balance sheet reconciliations.
• Assist with month-end financial closing activities including posting accruals and prepayments.
• Prepare draft Profit and Loss statements, Balance Sheets, and cash flow updates for executive review.
• Monitor outstanding customer accounts and conduct soft collections via professional communications.
• Process remote payroll entries, verify timesheets, and track leave balances.
• Coordinate team member expenses from various travel and employment platforms.
• Ensure all reimbursable expenses are accurately captured and on-charged to clients.
• Create event documents including proposals, quotes, run sheets, and invoices.
• Assist with diary coordination for company directors and management.
• Manage team travel planning including flights, accommodation, and transfers.
• Conduct ad-hoc research and create business documentation to support operations.

Skills

Bookkeeping

Bank reconciliations

Accounts payable/receivable

Xero

GST compliance

Tools

Xero Cloud Accounting

Job description

Our client is a dynamic organisation operating across the hospitality, event management, and corporate workforce sectors. They manage a diverse portfolio of businesses including regional dining venues, dedicated event spaces, and a global talent management agency. The company prides itself on delivering exceptional hospitality experiences while providing comprehensive workforce solutions and recruitment services.

They are now seeking to hire a Bookkeeper to manage day-to-day financial operations and provide comprehensive administrative support across their diverse portfolio of businesses. This role ensures accurate financial reporting, smooth operational workflows, and seamless coordination between various business units and remote teams.

Job ResponsibilitiesFinance and Bookkeeping

• Manage day-to-day accounts payable and accounts receivable functions

• Process invoice coding, batch payments, and generate client statements

• Conduct daily and monthly bank, credit card, and balance sheet reconciliations

• Assist with month-end financial closing activities including posting accruals and prepayments

• Prepare draft Profit and Loss statements, Balance Sheets, and cash flow updates for executive review

• Monitor outstanding customer accounts and conduct soft collections via professional communications

• Maintain accurate digital documentation and compliance records for GST and Sales Tax audit trails
  Payroll and Expense Management

• Process remote payroll entries, verify timesheets, and track leave balances

• Coordinate team member expenses from various travel and employment platforms

• Ensure all reimbursable expenses are accurately captured and on-charged to clients
  Administrative Support

• Create event documents including proposals, quotes, run sheets, and invoices

• Assist with diary coordination for company directors and management

• Manage team travel planning including flights, accommodation, and transfers

• Conduct ad-hoc research and create business documentation to support operations

• Minimum 3 years of hands-on experience in Australian bookkeeping or general accounting

• Advanced proficiency and accreditation in Xero cloud accounting software

• Solid understanding of core double-entry bookkeeping and general ledger operations

• Demonstrated experience independently completing end-to-end monthly reconciliations

• High level of attention to detail and strong numerical accuracy
  Nice-to-Have Skills

• Experience using point-of-sale systems such as Square or Toast

• Previous exposure to receipt management tools like Hubdoc

• Familiarity with payroll platforms such as Tanda

• Experience coordinating travel or managing expenses through dedicated corporate travel platforms

• Background working within the hospitality, events, or recruitment industries

• Familiarity with Employer of Record platforms for remote team management

• Permanent work-from-home set-up

• Dayshift (Australian Eastern Standard Time business hours)

• Full-time job

• HMO (STAFF only)

• Annual leave

• 13-month pay

• With Government mandated benefits