WSS Program Engagement Lead

World Science Festival; New York (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Flexible Spending Accounts (FSAs)

Job summary

The World Science Festival is seeking a full-time WSS Program Engagement Lead in New York. This unique role involves managing educational programs and providing support for high-profile science initiatives. The ideal candidate will have excellent organizational skills and experience in a fast-paced environment.

Key responsibilities include writing communications, moderating online platforms, and overseeing the successful execution of educational events. A competitive salary of $45,000 to $60,000, depending on experience, plus comprehensive benefits is offered.

Qualifications

• 1-2 years administrative experience in fast-paced office environment, preferably in higher education.
• Ability to maintain confidentiality.
• Excellent writing and proofreading skills.
• Acute time-management and attention to detail.

Responsibilities

• Manage day-to-day administrative needs of the education office.
• Write scholar-facing communications and moderate WSS Discord.
• Evaluate applications for future cohorts of World Science Scholars.
• Prepare Teaching Fellows to run recitations.

Skills

Administrative experience

Project management

Writing and proofreading

Interpersonal skills

Research skills

Time management

Tools

Microsoft Office Suite

Google Drive

Job description

TheWorld Science Festival (WSF) is an innovative multi-media organization that produces original live and digital content straddling the arenas of science, technology, the arts, media, performance and education. With the goal of radically transforming public perceptions of science, WSF creates world-class programming, both live on stage and televised, featuring inspired collaborations, outstanding talent and novel production techniques that bring scientific discovery, insight and perspective to a broad general audience.

World Science U (WSU) is the online education arm of WSF, where students and lifelong learners can dive more deeply through creatively produced digital education content presented by world-renowned scientists. WSU also oversees theWorld Science Scholars(WSS) program that selects a small group of high school students from across the world who have demonstrated extraordinary mathematical talent and provides them with an unparalleled opportunity to apply their abilities to unexplored disciplines. Guided by world-renowned experts, Scholars examine ways that advanced mathematics skills can be applied to solve complex challenges in a wide range of scientific fields.

Position Overview

This full-time, multi-faceted WSS Program Engagement Lead position offers a unique opportunity to work in a fast-moving, non-profit organization that creates high profile, innovative science programming through live, digital, educational, theatrical and media productions. The ideal candidate is a motivated, perceptive, energetic and articulate multi-tasker with outstanding writing, verbal and organizational skills. The WSS Program Engagement Lead will manage the day-to-day administrative needs of the education office and will frequently serve as a point of contact for internal and external constituencies including world-renowned scientists among others.

This is an in-office position at WSF’s New York office five days a week.

Key Responsibilities

Scope of Work includes, without limitation, the areas below:

Synchronous programming

• Lead the beginning-of-year orientation session
• Hold 4-6 recitations per course across varying times throughout the academic year (schedule with Teaching Fellows, send Zoom information and reminders, monitor attendance)
• Facilitate live faculty Q&A for each course via Zoom (schedule with faculty, send Zoom information and reminders, monitor attendance)
• Run group office hours and one-on-one office hours as needed
• Hold alumni and current cohort ‘community hangouts’
• Lead end-of-year celebration

Communications

• Write scholar-facing communications, including course announcements, wrap-up emails, reminders, and cohort newsletters
• Moderate WSS Discord
• Monitor WSS LinkedIn page; promote program during recruitment; share opportunities; share scholar/alumni achievements
• Check in directly with scholars based on course progress and attendance data from Operations
• Distribute surveys and certificates produced by Operations
• Recruitment outreach to teachers, schools, recruitment partners, and alumni network
• Surface alumni achievements to Operations for database tracking
• Track meaningful scholar anecdotes; forward relevant material to Operations or Development as requested

Other

• Prepare Teaching Fellows to run recitations; check the learning platform weekly and nudge them to respond to scholar questions when threads stall
• Set up information calls with potential recruitment partners about the program, as needed
• Maintain alumni relationships across community channels
• Read applications for future cohorts of World Science Scholars and evaluate per the WSS evaluation rubric
• Other responsibilities as needed

Additional Information

• Flexibility to work evenings and weekends as needed for outreach events.
• Flexibility to adapt to evolving needs and priorities as the program develops.

The Successful Candidate will have

• 1 – 2 years administrative experience working in fast-paced office environment, preferably in higher education
• Ability to work with discretion regarding confidential matters
• Excellent writing, proofreading, project-management and research skills
• Acute time-management, keen attention to detail, superior organizational skills, ability to multitask and take initiative
• Ability to self-start and excel in a high-pressure environment
• Participates in special projects and efforts to improve unit effectiveness
• Proficiency in a variety of software and online platforms, such as Microsoft Office Suite, Gmail, Google Drive, Mac and PC products
• Professional maturity, strong interpersonal and group skills, and a sense of humor
• Understanding of appropriate conduct when engaging with high-level participants, donors, guests, and others
• Knowledge of online education a plus

Salary and Benefits

The salary range for this position is $45,000 to $60,000 annually, depending upon experience. WSF offers a comprehensive package of benefits.

• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Flexible Spending Accounts (FSAs)

Equal Opportunity Employment Policy

World Science Festival is an Equal Opportunity Employer and does not discriminate on the basis of an individual’s sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. WSF will consider qualified applicants in a manner consistent with the requirements of applicable “Fair Chance” laws.