Media Manager

World Science Festival; New York (NY); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Flexible Spending Accounts (FSAs)

Job summary

A premier multimedia organization is seeking a Media Manager responsible for overseeing media workflow from shooting to archiving. This vital role includes managing the media department's Airtable needs and ensuring effective media practices. The ideal candidate will have at least 5 years of experience in media management and knowledge of current archival software. This full-time position offers a salary range of $75,000 to $100,000 annually, including comprehensive benefits and is based in New York City.

Qualifications

• 5 years of experience in media management for video production environments.
• 2 years of experience as Digital Imaging Technician (DIT) in the field.
• Working knowledge of current archival software and practices.

Responsibilities

• Manage media workflow from shooting through archiving.
• Serve as internal Digital Imaging Technician during productions.
• Maintain WSF's Airtable database system and media archive.

Skills

Media management workflows

Airtable database management

Attention to detail

Communication skills

Problem-solving skills

Education

Bachelor’s Degree in Library Science

Tools

Adobe software

Frame-IO

Job description

Media Manager – World Science Festival

The World Science Festival (WSF) seeks a results‑driven Media Manager who will be responsible for media from end to end. The role works with the Supervising Producer to ensure safe, effective and timely movement of media and oversees schedules. This is an in‑office position.

Key Responsibilities

• Consult on overall media workflow, from shooting through archiving
• Act as the point of contact for the Media department’s Airtable needs
• Manage and keep track of all WSF media, including camera footage, stock footage, original GFX and animations, final edited video masters, projects and related materials

Production

• Assist in designing and implementing standardized ingest and delivery workflows for digital media assets, ensuring consistent file management, backup, and transfer protocols across all productions
• Serve as internal Digital Imaging Technician (DIT) during video productions, including both pre‑recorded shoots and live events
• Provide remote support and technical guidance to on‑site DITs to ensure proper execution of established media workflows during field shoots and live events
• Coordinate with Directors of Photography (DPs) and camera operators to communicate and confirm technical specifications, including recording formats, codecs, resolutions, and other media‑related requirements
• Set up folder structure for DITs
• Transfer footage from shoots to WSF server

Post Production

• Coordinate with editors to ensure all relevant media is ready for the edit
• Oversee or perform transcode of media to support editing and production needs (proxy and dailies creation, etc.)
• Review and ensure that videos meet all technical, visual, and content standards before being uploaded to YouTube
• Working understanding of which video formats and compression methods (codecs) are best suited for different types of content, platforms, or delivery scenarios

Oversee and Maintain WSF's Media Archive

• Backing up raw footage and final masters to our multiple archival destinations (LTO, Google Drive, etc.)
• Tracking and maintaining the organization of media assets across multiple hard drives, ensuring accessibility and proper documentation
• Backing up WSF footage from previous years and keeping it up to date and accessible
• Keeping storage solutions current, and consulting on purchases as needed (LTO systems, hard drives, cloud‑based services, etc.)
• Actively managing all storage—both on hard drives and cloud storage—moving, deleting, consolidating files, etc.

Maintain and Improve WSF's Airtable Database System

• Tagging media with relevant keywords for archival searching
• Track and log newly shot footage as part of the ongoing archival process, ensuring all content is properly tagged, organized, and preserved
• Incorporate archival footage from previous WSF productions into the media asset management system, applying consistent metadata and tagging for streamlined access and reuse
• Train staff in proper media workflow and Airtable usage

Other Responsibilities

• Provide assistance in sourcing archival media (and rights management) as needed
• Creation of and documentation of media processes related to overall department and individual projects
• Assist in the delivery of final deliverables if needed
• Troubleshooting any technical issues with the DAM systems
• Ensure that media assets meet technical specifications for quality and consistency
• Additional duties as assigned to support the Media Department

Qualifications And Special Requirements

• Bachelor’s Degree in Library Science preferred
• 5 years of experience with media management workflows for video production and post‑production environments
• 2 years of DIT experience in the field
• Working knowledge of current archival software and practices, including AI implementations (including LTO and cloud storage solutions)
• Working knowledge/experience with Airtable database management
• Working knowledge of post‑production software (Adobe, Frame‑IO, etc.)
• Strong attention to detail and ability to ensure metadata accuracy
• Excellent communication and interpersonal skills, with the ability to work collaboratively across departments
• Problem‑solving skills to address technical issues related to digital assets

About World Science Festival

World Science Festival (WSF) is a multimedia organization producing original content straddling science, the arts, journalism and education. Founded in 2008, WSF is viewed by many as the premier platform bringing the most transformative ideas at the forefront of discovery to mainstream audiences. With formats spanning innovative works of theatre, film, dance and music, immersive live and virtual experiences, as well as riveting discussions and debates, WSF is lauded globally for its groundbreaking live and digital content featuring world‑renowned scientists, artists and intellectuals, shifting science to the cultural center. Based in New York City, WSF is distinctive in its commitment to the highest of editorial standards and production excellence, providing worldwide audiences a compelling view of the near and far future.

Salary and Benefits

The salary range for this position is $75,000 to $100,000 annually, depending upon experience. WSF offers a comprehensive package of benefits.

• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Flexible Spending Accounts (FSAs)

Application Instructions

Interested candidates should submit their application Here.

The application process is accessible to all candidates. If assistance is needed accessing job openings or completing the application due to a disability, please reach out to [e-mail].

Equal Opportunity Employment Policy

World Science Festival is an Equal Opportunity Employer and does not discriminate on the basis of an individual’s sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectionate preference, gender identity and expression, disability, genetic trait or predisposition, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. WSF will consider qualified applicants in a manner consistent with the requirements of applicable “Fair Chance” laws.

Additional Information

• Seniority level: Mid‑Senior level
• Employment type: Full‑time
• Job function: Administrative
• Industries: Non‑profit Organizations, Media Production, and Movies, Videos, and Sound