WS - Admissions Office Assistant - FWS

University of Pikeville; Pikeville (KY); On-site; USD 12,000 - 17,000; Full time

Job summary

University of Pikeville seeks an Admissions Office Assistant to provide front-desk support, data entry, and file management for prospective and current students. You will assist staff across divisions and help maintain an organized office environment on site.

This entry-level position requires strong communication, attention to detail, and the ability to multitask in a busy campus setting. Flexible schedule with weekend work may be necessary.

Qualifications

• Excellent communication and organizational skills.
• Experience with office equipment (computer, copier, telephone).
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Greet, assist, and direct prospective/current students and parents in person and by phone.
• Assist with application data entry.
• Support Admissions staff (UG, KYCOM, KYCO) with various tasks.
• Maintain, scan, and link prospective student documents using Image Now.
• Participate in GROWL registration preparation.
• Help maintain a clean and organized office environment.
• Run errands including mail pickup, sorting, and delivery.
• Prepare Bear Juice as needed.
• Perform other duties as assigned.

Skills

Communication

Teamwork

Professionalism

Career Development

Critical Thinking

Community Transformation

Leadership

Technology

Education

Microsoft Word

Microsoft Excel

Tools

Image Now

Job description

ADMISSIONS OFFICE ASSISTANT

Division: Support Services Department: Admissions Experience: Entry-level

Job Code: FWSADMOFFAST Supervisor/Reports To: Cathy Maynard

Start Date: 8/25/2026

Provide administrative support in the Admissions Office, assisting students, staff, and visitors. Ideal for students with strong communication, organizational skills, and attention to detail.

Responsibilities And Career Competencies

• Greet, assist, and direct prospective/current students and parents in person and by phone – C, CT, CSD
• Assist with application data entry – P, CSD, CT, T, TW
• Support Admissions staff (UG, KYCOM, KYCO) with various tasks – TW, P, C, T, CTR
• Maintain, scan, and link prospective student documents using Image Now – T, C, P, CSD, CT, CTR
• Participate in GROWL registration preparation – T, TW, C, CTR, P
• Help maintain a clean and organized office environment – P, TW, CT
• Run errands including mail pickup, sorting, and delivery – C, P, L
• Prepare Bear Juice as needed – C, L
• Perform other duties as assigned

Competencies/Skills: Communication (C), Teamwork (TW), Professionalism (P), Career & Self Development (CSD), Critical Thinking (CT), Community Transformation (CTR), Leadership (L), Technology (T)

Preferred Skills: Microsoft Word & Excel, attention to detail, active listening, public speaking, written & verbal communication, customer focus, willingness to learn, maintain professional appearance and hygiene.

Education/Skill Requirements: Excellent communication and organizational skills. Experience with office equipment (computer, copier, telephone). Proficiency in Microsoft Word and Excel.

Work Schedule: Monday–Saturday; varies depending on workload. Closed Sunday. Flexible around student schedule.

Relationships: Daily contact with co-workers, supervisor, student workers, students, parents, faculty, staff, various campus departments, and the public to provide assistance and information.

Work Conditions: Normal office environment.

Physical Demands: Keyboarding.

Number of Positions: 1–4

Pay Rate: $8.75/hour

Location: HPE / Admissions Office / 6th floor

Application Notes

Resumes and applications will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.